Executive Assistant

國際綠色能源集團有限公司; Hong Kong Island; On-site; HKD 360,000 - 520,000; Full time

Benefits offered by this job

Meal allowance

Job summary

國際綠色能源集團有限公司 is seeking an Executive Assistant to support the Chairman from Hong Kong. The role involves managing calendars, travel, and daily agendas, with occasional travel to Hainan, Beijing, and Taiwan.

You will accompany the Chairman to meetings, assist in negotiations, and translate/ summarize contracts with strict confidentiality. Fluent English, Mandarin, and Cantonese are required, and a Bachelor’s degree in English, business, or related fields is preferred.

Qualifications

• Hong Kong Permanent Resident.
• Bachelor's degree or above in English, Foreign Languages, Business Administration, International Trade, Law, or related disciplines.
• Fresh graduates are welcome; 0-2 years of experience in high-level executive support, business development, or protocol/reception is an advantage.
• Exceptional interpersonal and communication skills - outgoing, poise under pressure, and naturally confident when engaging with foreign business partners and high-profile corporate leaders.
• Excellent command of written and spoken English; fluent in Mandarin and Cantonese.

Responsibilities

• Manage the Chairman's calendar, travel logistics, and daily agenda.
• Accompany the Chairman to high-stakes meetings, negotiations, and social dinners with executives and foreign partners.
• Translate, review, and summarise foreign language contracts and confidential documents; maintain archive systems.
• Oversee VIP hospitality, executive receptions, and business dining for overseas clients and partners.
• Serve as the Chairman's trusted right hand, handling ad-hoc tasks with complete confidentiality.

Skills

Calendar management

Travel coordination

Interpersonal skills

English proficiency

Mandarin

Cantonese

Confidentiality

Executive support

Education

Bachelor's degree in English

Bachelor's degree in Foreign Languages

Bachelor's degree in Business Administration

Bachelor's degree in International Trade

Bachelor's degree in Law

Job description

Executive Gatekeeping & Schedule Management: Manage the Chairman's calendar, travel logistics, and daily agenda (based in Hong Kong, with required travel to Hainan, Beijing, Taiwan, etc.); independently filter incoming calls, emails, and meeting requests to optimise the Chairman's time and focus.

High-Level Negotiation & Foreign Relations: Accompany the Chairman to high-stakes business meetings, negotiations, and social dinners with C-suite executives, big corporations, and foreign partners; assist in English/Mandarin communication, business follow-ups, and fostering foreign partner relations.

Translation & Confidential Document Management: Translate, review, and summarise foreign language commercial contracts, strategic partnership agreements, and legal documents; establish and maintain a strict archiving system for confidential corporate files.

VIP Reception & Executive Protocol: Take charge of top-tier VIP hospitality, executive receptions, and high-level business dining for overseas clients and key enterprise partners, ensuring flawless business protocol and social etiquette.

Direct Executive Assistance & Ad-hoc Support: Serve as the Chairman's trusted right hand to execute tasks, high-priority projects, and any ad-hoc duties directly assigned by the Chairman with complete confidentiality.

Requirements

Hong Kong Permanent Resident.

Bachelor's degree or above in English, Foreign Languages, Business Administration, International Trade, Law, or related disciplines.

Fresh graduates are welcome; 0-2 years of experience in high-level executive support, business development, or protocol/reception is an advantage.

Exceptional interpersonal and communication skills - outgoing, poise under pressure, and naturally confident when engaging with foreign business partners and high-profile corporate leaders.

Excellent command of written and spoken English; fluent in Mandarin and Cantonese.

Development and Benefits

5-day work week;

Convenient office location;

Meal allowance ($80/day);

14 days of annual leave;

Medical insurance (to be implemented upon team expansion);