Executive Assistant

Hong Kong Academy of Medicine; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

HONG KONG ACADEMY OF MEDICINE in Hong Kong is recruiting an Executive Assistant to manage the office’s administrative and secretarial duties, and to support the IMACE Secretariat’s activities including meetings and corporate affairs.

Applicants should have a university degree, at least 5 years’ relevant admin/secretarial experience, and excellent English and Chinese writing, editing and proofreading skills.

Qualifications

• University degree required.
• At least 5 years’ relevant administrative or secretarial work experience, preferably in statutory/public bodies.
• Excellent writing, editing and proofreading skills in English and Chinese.
• Independent, well-organised and able to meet tight deadlines.

Responsibilities

• Handle the administrative and secretarial duties of the office.
• Assist in the co-ordination of meetings, events and other corporate affairs.
• Support / perform committee work and general secretariat duties as required.
• Handle and maintain records, reports and other correspondences, including electronic filing.
• Support the development of communication materials.
• Provide document editing and publication support, including content review, formatting, proofreading, style consistency and document management.
• Liaise with external parties.
• Perform any other duties as assigned.

Skills

Interpersonal skills

Communication skills

Editing & proofreading

Attention to detail

Education

University degree

Tools

MS Office

Chinese word processing

Job description

HONG KONG ACADEMY OF MEDICINE

Institute for Medical Advancement and Clinical Excellence

The Institute for Medical Advancement and Clinical Excellence (IMACE) is a professional platform in Hong Kong, dedicated to developing evidence‑based clinical protocols and exploring service quality and efficiency standards across both public and private healthcare sectors. Its mission is to enhance healthcare standards in Hong Kong. The Hong Kong Academy of Medicine (HKAM) is responsible for establishing a Secretariat to support the operations of IMACE. The following staff is now being recruited to join the IMACE Secretariat.

Executive Assistant

Major Responsibilities:

• To handle the administrative and secretarial duties of the office.

• To assist in the co‑ordination of meetings, events and other corporate affairs.

• To support / perform committee work and general secretariat duties as required.

• To handle and maintain records, reports and other correspondences, including electronic filing.

• To support the development of communication materials.

• To provide document editing and publication support, including content review, formatting, proofreading, style consistency and document management.

• To liaise with external parties.

• To perform any other duties as assigned.

Requirements:

• University degree.

• At least 5 years’ relevant administrative or secretarial work experience, preferably in statutory / public bodies.

• Independent, attentive to details, well‑organised and able to meet tight deadlines.

• Strong interpersonal and communication skills.

• Excellent writing, editing and proofreading skills in both English and Chinese.

• Proficient in MS Office, Chinese word processing and general office applications.

• Immediately available is preferred.