Executive Assistant

Williams Lea; Hong Kong; On-site; HKD 446,400 - 669,600; Full time

Benefits offered by this job

15 days holiday plus bank holidays

Life Assurance

Private Medical Insurance

Referral Scheme

Job summary

Williams Lea is seeking an Executive Assistant in Quarry Bay, Hong Kong. This role includes managing executives' complex calendars, coordinating travel, and engaging with stakeholders. The ideal candidate will have at least 8 years of experience supporting senior executives, particularly in consulting or finance, along with advanced skills in Microsoft Office and fluency in English and Mandarin.

In addition to a negotiable salary with benefits, this position offers 15 days of annual leave, life assurance, and private medical insurance. Join us for a globally recognized career!

Qualifications

• 8 years or above experience in supporting senior executives, preferably in consulting or finance industry.
• Advanced skills in Microsoft Office Suite and familiarity with CRM and scheduling tools.
• Ability to prioritize under tight time constraints and work successfully in a fast-paced environment.

Responsibilities

• Manage complex and dynamic calendars, including scheduling meetings across time zones.
• Coordinate domestic and international travel arrangements, including visas and itineraries.
• Prepare, proofread, and format correspondence, presentations, and reports.

Skills

Microsoft Office Suite

CRM tools

Scheduling tools

English fluency

Mandarin fluency

Communication skills

Organizational skills

Time management

Emotional intelligence

Proactive approach

Education

Bachelor's degree in related discipline

Job description

Salary: Negotiable, plus company benefits

Location: Quarry Bay, Hong Kong

Contract: Full Time

Shifts: 40 hours per week, Monday – Friday, 9am until 6pm with 1-hour unpaid lunch break

Work model: Fully onsite

Williams Lea seeks a Executive Assistant to join our team!

Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Purpose of role

The Executive Assistant will provide high-level administrative and strategic support to senior executives, enabling them to focus on leadership priorities and client engagements. This role requires exceptional organizational skills, discretion, and the ability to manage competing demands in a fast-paced, global environment.

Key responsibilities

Executive Support

• Manage complex and dynamic calendars, including scheduling meetings across time zones
• Coordinate domestic and international travel arrangements, including visas and itineraries
• Prepare, proofread, and format correspondence, presentations, and reports
• Handle sensitive and confidential information with the utmost discretion

Stakeholder Engagement

• Serve as a liaison between the executive and internal/external stakeholders
• Facilitate communication and follow‑up on behalf of the executive
• Build and maintain trusted relationships across the executive’s network

Project & Event Coordination

• Organize and support internal meetings, client events, and team offsites
• Assist in the execution of strategic initiatives and special projects
• Monitor deadlines and ensure timely completion of deliverables

Administrative Operations

• Process expense reports, timesheets, and reimbursements
• Maintain accurate records and filing systems in accordance with firm policies
• Provide coverage and support to other Executive Assistants as needed

Qualifications & Experience

• Bachelor’s degree holder in related discipline
• 8 years or above experience in supporting senior executives, preferably in consulting or finance industry
• Advanced skills in Microsoft Office Suite; familiarity with CRM and scheduling tools
• Ability to prioritize under tight time constraints and to work successfully in a fast‑paced environment
• Excellent written and verbal communication skills with professional demeanour
• Fluent in English and Mandarin are must
• High emotional intelligence, adaptability, and a proactive approach

Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well‑being, we offer a comprehensive benefits package, including but not limited to:

• 15 days holiday, plus bank holidays (pro-rata for part time or fixed term roles)
• Life Assurance
• Private Medical Insurance
• Referral Scheme

You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!

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