Executive Assistant

Lemon Digital; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Benefits offered by this job

Professional development opportunities

Flexible working arrangements

Wellness initiatives

Equal opportunities employer

Job summary

Lemon Digital on Hong Kong Island is seeking an experienced Executive Assistant to support senior leadership. This full-time role coordinates calendars, travel, communications, and key administrative projects to keep the business running smoothly.

You will manage complex schedules, prepare board materials, liaise with stakeholders, and protect confidential information. Candidates should have 5+ years in a senior admin role, excellent English, strong MS Office skills, and a proactive, adaptable

Qualifications

• 5+ years of experience in an Executive Assistant, PA, or senior administrative role.
• Excellent written and verbal English communication; Cantonese/Mandarin helpful.
• Proficiency in MS Office and scheduling/project management software.
• Ability to handle confidential information with discretion and integrity.
• Strong organizational skills, proactive mindset, and attention to detail.

Responsibilities

• Manage complex executive calendars, meetings, and travel arrangements for senior leaders.
• Provide comprehensive administrative support including correspondence, document prep, and report generation.
• Serve as primary contact for internal/external stakeholders and manage communications for executives.
• Coordinate high-level meetings, board meetings, and corporate events.
• Maintain confidential records and ensure data protection compliance.
• Prepare agendas, minutes, and follow-up docs for executive meetings.
• Oversee office operations and vendor relationships for efficient functioning.
• Coordinate cross-departmental projects and initiatives.
• Assist with expense management and budget tracking.
• Handle ad-hoc tasks and special projects for senior management.

Skills

Calendar management

Travel coordination

Communication

Discretion

Interpersonal skills

Multi-tasking

Organizational skills

English proficiency

Tools

MS Office Suite

Scheduling software

Project management software

Job description

About the role

Lemon Digital is seeking an experienced Executive Assistant to join our dynamic team based in Hong Kong Island. This is a full-time position that plays a crucial role in supporting our senior leadership and ensuring the smooth operation of our business functions. As Executive Assistant, you will be the backbone of our executive office, providing comprehensive administrative and organisational support that directly contributes to the strategic objectives of the company. You will work closely with senior management, coordinating schedules, managing communications, and overseeing key administrative projects that impact the overall effectiveness of our operations.

Key responsibilities

• Managing complex executive calendars, scheduling meetings, and coordinating travel arrangements for senior leaders
• Providing comprehensive administrative support including correspondence, document preparation, and report generation
• Acting as a primary point of contact for internal and external stakeholders, managing communications on behalf of executives
• Organising and coordinating high-level meetings, board meetings, and corporate events
• Maintaining confidential records and ensuring information security and data protection compliance
• Preparing agendas, minutes, and follow-up documentation for executive meetings
• Managing office operations and vendor relationships to ensure efficient workplace functioning
• Supporting the coordination of projects and initiatives requiring cross-departmental collaboration
• Assisting with expense management, budget tracking, and financial administration tasks
• Handling ad-hoc tasks and special projects as requested by senior management

What we're looking for

• Minimum 5+ years of experience as an Executive Assistant, PA, or in a similar senior administrative role
• Proven ability to manage multiple priorities simultaneously whilst maintaining attention to detail and accuracy
• Excellent organisational and time management skills with the ability to anticipate needs and work proactively
• Strong written and verbal communication skills in English; additional languages such as Cantonese or Mandarin are desirable
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management software
• Demonstrated discretion and ability to handle sensitive and confidential information with integrity
• Professional demeanour with strong interpersonal skills and the ability to build relationships across all levels of the organisation
• Experience in a fast-paced, dynamic business environment, preferably in the digital, technology, or professional services sector
• Flexibility and adaptability to changing business needs and requirements
• Experience with travel coordination, event management, and board-level support is highly valued

What we offer

At Lemon Digital, we are committed to creating a supportive and inclusive workplace where our employees can thrive. We offer competitive compensation packages commensurate with experience and qualifications. Our benefits include professional development opportunities, continuous learning and training programmes, and a collaborative work environment that values innovation and creativity. We believe in maintaining a healthy work-life balance and offer flexible working arrangements where possible. Our team enjoys access to wellness initiatives, employee engagement activities, and a positive company culture that encourages career progression and personal growth. We are an equal opportunities employer and welcome applications from candidates of all backgrounds.

About us

Lemon Digital is a forward-thinking investment company committed to delivering innovative services and solutions to our clients. Based in Hong Kong Island, we pride ourselves on our dynamic team, entrepreneurial spirit, and commitment to excellence. Our mission is to provide cutting-edge digital solutions that drive business growth and transformation for our clients. We foster a culture of collaboration, creativity, and continuous improvement, where talented individuals are empowered to make a meaningful impact. At Lemon Digital, we value integrity, innovation, and customer-centricity, and we are dedicated to building a workplace where diverse perspectives are celebrated and where every team member can contribute to our collective success.