Events Coordinator / Events Manager

Preface; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Health insurance

Complimentary food & beverage

Global exposure

Career development opportunities

Premium working locations

Casual work attire

Job summary

Preface is seeking an organised Events Coordinator / Events Assistant Manager or Manager to support planning, logistics and on-site execution of events in Hong Kong. You will coordinate venues, vendors and on-site operations to ensure smooth delivery from setup to pack-down.

The role calls for 4+ years in event support or related fields, strong planning and communication skills, and flexibility to work evenings or weekends as needed.

Qualifications

• 4+ years in event support, project coordination, operations or related roles.
• Strong project and time management with multitasking ability.
• Excellent communication; English and Cantonese a plus.
• Practical, calm problem-solver with attention to details.

Responsibilities

• Support event planning, timelines, run sheets and checklists.
• Coordinate venues, layouts, equipment, transport, catering and signage.
• Communicate with suppliers, venues, production teams and partners.
• Assist with quotations, invoices and cost tracking.
• Support on-site setup, registration and event operations.
• Maintain briefs, floor plans and inventory lists.
• Update teams on deadlines, risks and actions.
• Prepare contingency plans for delays or on-day issues.
• Support post-event debriefs and reporting.

Skills

Event coordination

Project management

Time management

Communication

Bilingual English/Cantonese

Job description

Preface is looking for an organised and hands‑on Events Coordinator / Events Assistant Manager or Manager to support the plannings, logistics and on‑site execution of events. This role is ideal for someone who enjoys coordinating people and suppliers, managing details, solving problems and making sure events run smoothly from set‑up to pack‑down.

What you’ll be doing:

• Support event planning, timeslines, checklists, run sheets, schedules and action plans
• Coordinate venues, layouts, equipment, transport, deliveries, storange, registration, signage, catering, security and other relevant requirements
• Communicate with suppliers, contractors, venues, production teams, caterers, entertainers, technicians and event partners
• Assist with quotations, purchase requests, invoice follow-up and events cost tracking
• Support on‑site set‑up, guest registration, event operations, programme timing, troubleshooting and pack‑down
• Maintain events briefs, contact lists, floor plans, inventory lists and operational documents
• Keep internal teams and external partners updated on deadlines, changes, risks and outstanding actions
• Prepare practical contingency plans for delays, weather, equipment issues, supplier changes and other on‑day challenges
• Support post‑events debriefs, supplier follow‑up, inventory returns and reporting

What we're looking for:

• 4+ years of experience in event support, project coordination, operations, hospitality, production, marketing, administration or similar roles
• Strong project management and time management skills with the ability to multitask and meet deadlines in a fast‑paced environment
• Excellent and confident communication and interpersonal skills; fluency in English and Cantonese is a plus
• A practical, calm and solutions‑oriented approach to unexpected challenges; Creative problem‑solver with a keen eye for detail and attendee experience
• Adaptable, comfortable with ambiguity and willing to learn
• Ability to work flexibly, including occasional evenings/weekends for events
• Experience in event production, venue operations, hospitality, marketing PR, communications, brand activations is a plus. Agency experience is a plus, not a requirement. Experience from operations, customer service, administration, retail, hospitality, student organisations or community events is also valued

Becoming a Prefacer

We believe that our talent is what differentiates us from the world. Our People Team is dedicated to maximize the potential of our talents through developing traits, skills, and knowledge that will help you become an effective business leader. Our culture of collaboration and growth is what enables us to stay innovative and supportive throughout the speed ride of growth. In addition to high growth opportunities, we also offer a range of perks and benefits to our talents:

We care about your wellbeing

• Competitive health insurance
• Complimentary food & beverage for you and your loved ones at Preface Coffee & Wine

We care about your growth & development

• Complimentary tech knowledge upskilling
• Global exposure
• Great career development opportunities in a growing company
• Do meaningful work - be part of the future of education technology and a leading force in the industry

We care about your day to day

• Premium working locations
• Casual work attire