Event Project Manager/ Assistant

AHE Creation Limited; Hong Kong; Presencial; HKD 201.000 - 312.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working arrangements

Career development opportunities

Work-life balance initiatives

Descripción de la vacante

AHE Creation Limited in North Point, Hong Kong, seeks an Event Project Assistant to support planning, coordination, and delivery of event management projects in a fast-paced team. You will assist in administrative tasks, drawing preparation, and logistics coordination to ensure smooth project delivery.

The role also covers drafting proposals and decks, liaising with clients and vendors, and maintaining project documentation.

Formación

• 2 years of relevant experience in event management and project coordination.
• Advanced experience may lead to project manager role.
• Excellent organisational and multitasking abilities with strong deadlines awareness.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.

Responsabilidades

• Provide administrative support to the project management team.
• Prepare detailed 2D technical drawings, shop drawings, layout plans, elevations, sections, and joinery details.
• Assist in coordinating event logistics, including venue booking, catering, equipment rental, transportation, and guest management.
• Support the preparation, writing, and formatting of event proposals, pitching materials, and presentation decks.
• Liaise with clients, vendors, suppliers, and internal teams to ensure smooth project execution.
• Participate in event setup, on-site coordination, and dismantling of event venues as required.
• Maintain accurate and timely project documentation, records, timelines, and filing systems.
• Support client communication and follow up on project-related matters as assigned.
• Perform other duties as reasonably assigned to support the successful delivery of projects.

Conocimientos

Organisational skills

Multitasking

Attention to detail

Communication skills

Teamwork

Herramientas

Microsoft Word

Microsoft Excel

PowerPoint

Canva

Descripción del empleo

AHE Creation Limited is seeking a proactive and detail-oriented Event Project Assistant to join our team in North Point, Eastern District. The successful candidate will provide administrative and project support to assist in the planning, coordination, and delivery of event management projects in a fast-paced and collaborative environment.

Responsibilities

Provide administrative support to the project management team.

Prepare detailed 2D technical drawings, shop drawings, layout plans, elevations, sections, and joinery details.

Assist in coordinating event logistics, including venue booking, catering arrangements, equipment rental, transportation, and guest management.

Support the preparation, writing, and formatting of event proposals, pitching materials, and presentation decks.

Liaise with clients, vendors, suppliers, and internal teams to ensure smooth and efficient project execution.

Participate in event setup, on-site coordination, and dismantling of event venues as required.

Maintain accurate and timely project documentation, records, timelines, and filing systems.

Support client communication and follow up on project-related matters as assigned.

Perform other duties as reasonably assigned to support the successful delivery of projects.

Requirements

2 years of relevant experience in event management and project coordination.

With extensive experience will be considered for project manager position.

Strong organisational and multitasking skills, with the ability to prioritise work and meet deadlines.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Word, Excel, PowerPoint, and Canva andis required.

Familiarity with event planning software or project management tools would be an advantage.

A creative mindset with strong attention to detail.

Ability to work independently as well as collaboratively within a team.

Familiarity with the events industry or a related field would be an advantage.

Experience in proposal writing and pitching materials would be an advantage.

Experience in graphic design and carpentry would be an advantage.

Immediate availability would be an advantage.

Opportunities for professional development and career advancement.

A dynamic, collaborative, and supportive working environment.

Work-life balance initiatives, including flexible working arrangements.

About us
AHE Creation Limited is a leading provider of event management and production services in Hong Kong. With a talented team and a reputation for delivering exceptional experiences, we work with a diverse range of clients to bring their visions to life. Join us as we continue to push the boundaries of what's possible in the world of events.