Events Coordinator — Planning, Logistics & Onsite

Preface Technopreneur Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Competitive health insurance

Complimentary food & beverage for you

Complimentary tech knowledge upskilled

Global exposure

Great career development opportunities

Do meaningful work - education tech

Premium working locations

Casual work attire

Job summary

Preface Technopreneur Limited in Hong Kong is looking for an organised Events Coordinator / Assistant Manager or Manager to support planning, logistics and on-site execution of events. You will coordinate venues, suppliers and on-site operations to ensure smooth delivery from setup to pack-down.

The role requires strong project and time management, excellent communication, and flexibility for occasional evenings/weekends. Experience in events and hospitality is highly valued.

Qualifications

• 4+ years of experience in event support, project coordination, operations, hospitality, production, marketing, administration or similar roles.
• Strong project management and time management skills with the ability to multitask and meet deadlines in a fast-paced environment.
• Excellent and confident communication and interpersonal skills; fluency in English and Cantonese is a plus.
• Adaptable, calm and solutions-oriented approach to unexpected challenges; creative problem-solver with a keen eye for detail and attendee experience.
• Able to work flexibly, including occasional evenings/weekends for events.
• Experience in event production, venue operations, hospitality, marketing PR, communications, brand activations is a plus.

Responsibilities

• Support event planning, timelines, checklists, run sheets, schedules and action plans.
• Coordinate venues, layouts, equipment, transport, deliveries, storage, registration, signage, catering, security and other requirements.
• Communicate with suppliers, contractors, venues, production teams, caterers and event partners.
• Assist with quotations, purchase requests, invoice follow-up and events cost tracking.
• Support on-site set-up, guest registration, event operations, programme timing, troubleshooting and pack-down.
• Maintain events briefs, contact lists, floor plans, inventory lists and operational documents.
• Keep internal teams and external partners updated on deadlines, changes, risks and actions.
• Prepare contingency plans for delays, weather, equipment issues and supplier changes.
• Support post-events debriefs, supplier follow-up, inventory returns and reporting.

Skills

Project management

Time management

Communication

Interpersonal skills

Organisational skills

Problem solving

Job description

Preface Technopreneur Limited in Hong Kong is looking for an organised Events Coordinator / Assistant Manager or Manager to support planning, logistics and on-site execution of events. You will coordinate venues, suppliers and on-site operations to ensure smooth delivery from setup to pack-down.

The role requires strong project and time management, excellent communication, and flexibility for occasional evenings/weekends. Experience in events and hospitality is highly valued.