Event Producer / Execution Lead

DREAMS AND DREAMS LTD; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

Dreams & Dreams Ltd is seeking an experienced Event Producer / Execution Lead to turn creative ideas into reality in our fast-paced studio. You will own the operational planning, production, and on-site delivery of events from concept through show day, working closely with the Founder/Creative Director.

You will coordinate venues, suppliers, artists, and clients while managing budgets and timelines, preparing run sheets, and producing project trackers.

Qualifications

• Degree in Event Management or related field preferred.
• Hands-on production and show management experience valued highly.
• Experience in luxury events, hospitality, or cultural programming is advantageous.

Responsibilities

• Lead the operational planning and execution of events from concept through delivery.
• Develop and manage project timelines, task lists, and production schedules.
• Coordinate venues, artists, suppliers, production partners, freelancers, and staffing teams.
• Prepare run sheets, contact lists, production schedules, project trackers, and documentation.
• Manage logistics, guest experience, venue operations, F&B coordination, and on-site execution.
• Attend site visits, production meetings, rehearsals, and event days as required.
• Prepare preliminary operational budgets and project P&Ls for client proposals.
• Source supplier quotations and build realistic cost assumptions.

Skills

Event management

Budgeting

Vendor coordination

On-site execution

Project planning

P&L forecasting

Client relations

Timelines & scheduling

Problem solving

Education

Degree in Event Management or related field

Tools

Taobao

Job description

Event Producer / Execution Lead

About Dreams & Dreams

Dreams & Dreams is a connection-led creative studio producing immersive experiences, cultural gatherings, private events, brand collaborations, and original creative IP.

Working at the intersection of music, performance, hospitality, and creative direction, we create meaningful moments that leave a lasting impression. Every project is driven by thoughtful intention, attention to detail, and a commitment to connecting people through our creations in partnership with our collaborators and clients.

About the Role

We’re looking for an experienced Event Manager / Producer Execution Lead with show management and on-site execution experience to help bring our creative projects to life.

This is a highly hands‑on role for someone who enjoys turning ideas into reality. Working closely with the Founder / Creative Director, you’ll take ownership of the operational planning, production, and delivery of events from initial planning through to on‑site execution and show day.

You’ll coordinate suppliers, venues, production partners, artists, and clients while keeping budgets, timelines, and logistics under control. You’ll also play an important role in evaluating the operational and financial feasibility of new projects by preparing preliminary budgets and P&L forecasts.

This role is ideal for someone who thrives in a fast‑paced creative environment, enjoys solving problems, and naturally takes ownership without waiting to be told what to do.

Key Responsibilities

Project & Event Management

• -Lead the operational planning and execution of events and creative projects from concept through delivery.
• -Develop and manage project timelines, task lists, and production schedules.
• -Coordinate venues, artists, suppliers, production partners, freelancers, and staffing teams.
• -Prepare run sheets, contact lists, production schedules, project trackers, and operational documentation.
• -Manage logistics, guest experience, venue operations, F&B coordination, and on‑site execution.
• -Attend site visits, production meetings, rehearsals, and event days as required.

Budgeting & Financial Planning

• -Prepare preliminary operational budgets and project P&Ls for new concepts and client proposals.
• -Source supplier quotations and build realistic cost assumptions.
• -Evaluate project feasibility, operational requirements, and commercial viability.
• -Track project expenses against approved budgets and identify potential cost risks.

Coordination & Communication

• -Manage supplier quotations, contracts, invoices, purchase orders, and key deadlines.
• -Support communication with clients, venues, artists, and project partners.
• -Maintain clear project updates and communicate priorities to the founder and wider team.
• -Ensure all stakeholders remain aligned throughout the project lifecycle.

Problem Solving

• -Anticipate operational challenges before they arise.
• -Resolve issues quickly and calmly while maintaining high execution standards.
• -Keep projects moving by following through on every detail and ensuring nothing falls through the cracks.

Experience & Background

• -Minimum 5 years of relevant experience in event management, experiential marketing, hospitality, production, theater production, luxury events, cultural programming, or venue operations.
• -Strong experience in preparing event budgets, supplier cost estimates, and project P&Ls, with a good understanding of cost control and financial feasibility.
• -Confident managing multiple suppliers, production partners, venues, logistics, staffing, artists/talents, and client relationships simultaneously.
• -Experience working in Hong Kong or across Asia is highly desirable.
• -Experience within luxury hospitality, music, creative industries, entertainment, or premium guest experiences would be an advantage.
• -Experience in sourcing and purchasing event materials, props, décor, production items, and supplies through Taobao and other online sourcing platforms is highly desirable.
• -Able to identify suitable suppliers, compare quotations, communicate specifications, place orders, and coordinate delivery timelines to meet production schedules.
• -Comfortable working in a fast‑paced, hands‑on environment, with the ability to troubleshoot and make sound decisions on‑site.

Proven experience managing events end‑to‑end, from planning and pre‑production through to on‑site execution and show management.

International project exposure or experience delivering events across different markets is a bonus.

Based in Hong Kong

Willing to work flexible hours, including evenings and weekends during event periods

Eligible to work in Hong Kong

Ideal Profile

We’re looking for someone who is:

• -Exceptionally organized and detail‑oriented
• -Highly proactive and self‑motivated
• -Reliable, accountable, and trustworthy
• -Calm under pressure and solutions‑focused
• -Comfortable managing multiple moving parts simultaneously
• -Strong at following up and keeping projects on track
• -Commercially aware with budget discipline
• -Practical and resourceful when solving operational challenges
• -A clear and confident communicator
• -Comfortable working in a small, entrepreneurial creative studio
• -Hands‑on and Can‑Do Attitude
• -Passionate about delivering exceptional guest experiences

Working Relationship

• -You’ll work closely with the founder/Creative Director, Hugo Belloy, who focuses on creative direction, artistic vision, and relationship building.
• -Your role is to translate that vision into operational reality—bringing structure, organisation, financial awareness, and flawless execution to every project.
• -You’ll become a key operational partner, helping ensure that creativity is matched by outstanding delivery.

Requirements

• -Degree or diploma in Event Management, Marketing, Communications, Hospitality, Business, Production, Creative Industries, or a related field is preferred.
• -Relevant professional qualifications in luxury event production, show management, project management, hospitality, or technical production would be an advantage.
• -Equivalent hands‑on industry experience will also be considered; practical production and show management experience is valued more highly than academic qualifications alone.
• -Based in Hong Kong
• -Willing to work flexible hours, including evenings and weekends during event periods
• -Eligible to work in Hong Kong
• -Fluent English is required, with strong written and verbal communication skills.
• -Cantonese and/or Mandarin would be a strong advantage, but are not essential.
• -Additional language skills are a bonus, particularly for projects involving international clients and partners.

Employment

-We are open to different working arrangements depending on the candidate, including:

• -Part-time & Full-time
• -Freelance retainer
• -Project-based engagement with the possibility of a long-term role

Our goal is to find someone who can support the studio immediately and grow alongside the business as Dreams & Dreams continues to expand.