Global & Local Events Coordinator (Hybrid)

Cantab Star Education Limited; Hong Kong; Hybrid; HKD 246,000 - 379,000; Full time

Benefits offered by this job

Hybrid working arrangement

Paid annual leave

Birthday leave

Comprehensive medical insurance

Job summary

Big Bang Academy is seeking an organized Event Coordinator to plan and execute a range of events, from marketing to educational engagements, in a hybrid Hong Kong setting. You will manage end-to-end logistics, coordinate with vendors and partners, and ensure events align with branding and educational goals.

The role requires strong project management, excellent communication, and fluency in English and Cantonese.

Qualifications

• Bachelor's degree in Event Management, Marketing, Communications, Education, Business Administration, or a related field.
• Proven experience in event coordination, event planning, marketing events, or a similar role.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.
• Fluent in English and Cantonese; Mandarin is a plus.
• Proficiency in Microsoft Office, Google Workspace, and event/project management tools is an advantage.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Plan, coordinate, and execute various offline events, including marketing events and educational events.
• Manage end-to-end event planning logistics, including venue sourcing, scheduling, registration, transportation, catering, materials preparation, equipment setup, and on-site coordination.
• Work closely with marketing, curriculum, and partnership teams to develop event objectives, run-of-show, timelines, and execution plans.
• Coordinate with vendors, venues, speakers, educators, and external partners to ensure smooth event delivery.
• Support the development of event concepts and experiences that are engaging, educational, and aligned with the company's branding and goals.
• Oversee event budgets, track expenses, and support cost negotiations with suppliers and service providers.
• Prepare event materials such as briefing documents, guest lists, signage, presentation support, and participant communications.
• Ensure all event operations comply with safety, legal, and organizational requirements.
• Manage attendee communications before, during, and after events, including confirmations, reminders, and feedback collection.
• Conduct post-event evaluations and reports, including attendance, feedback, outcomes, and recommendations for improvement.

Skills

Organizational skills

Communication skills

English fluency

Cantonese fluency

Education

Bachelor's degree in Event Management or related field

Tools

Microsoft Office

Google Workspace

Event/project management tools

Job description

Big Bang Academy is seeking an organized Event Coordinator to plan and execute a range of events, from marketing to educational engagements, in a hybrid Hong Kong setting. You will manage end-to-end logistics, coordinate with vendors and partners, and ensure events align with branding and educational goals.

The role requires strong project management, excellent communication, and fluency in English and Cantonese.