Event Assistant - Luxury Events & Guest Experiences (Project based)

Quintessentially (HK) Limited; Hong Kong; On-site; HKD 201,000 - 279,000; Part time

Job summary

Quintessentially (HK) Limited seeks an Event Assistant to support planning and delivery of high-touch luxury events and personalised guest experiences from October to December 2026. The role involves close collaboration with clients, partners and vendors, and hands-on guest management onsite.

The ideal candidate has 2–3 years of experience in event management or related fields, strong organisational and communication skills, and fluency in English and Cantonese.

Qualifications

• 2–3 years experience in event management, luxury hospitality, guest relations or project coordination.
• Fluency in English and Cantonese.
• Strong organisational, communication and problem-solving skills.
• Confidence working with international clients and managing multiple priorities in a fast-paced environment.

Responsibilities

• Assist the Project Lead for assigned client teams and ensure clear communication and alignment throughout the project.
• Gather guest preferences and requirements to support personalised arrangements.
• Support planning and maintaining detailed itineraries including dining, experiences, transportation and other logistics.
• Coordinate with vendors on bookings, availability, service details and deadlines.
• Maintain accurate planning documents and provide regular progress updates.
• Support onsite guest itineraries and coordinate with onsite teams and vendors for smooth execution.
• Provide attentive guest support and handle real-time requests or itinerary changes.
• Monitor transfers, reservations and activity schedules to ensure seamless handovers.
• Consolidate client and guest feedback and follow up on outstanding items.
• Assist with post-event reconciliation by verifying services delivered and recording changes.

Skills

Event planning

Guest relations

Coordination

Bilingual EN/Cantonese

Problem-solving

Job description

Event Assistant - Luxury Events & Guest Experiences (Project based)

We’re looking for a proactive, detail-oriented Event Assistant to support the planning and delivery of high-touch events and personalised guest experiences from October to early December 2026. This role involves close coordination with clients, partners and vendors, alongside hands‑on guest management onsite.

Key Responsibilities

Pre-Event Planning & Coordination

Assisting the Project Lead for assigned client teams, ensuring clear communication and alignment throughout the project.

Gather guest preferences and requirements to support personalised arrangements.

Supporting on planning and maintaining detailed itineraries, including dining, experiences, transportation and other logistics.

Track special requests and follow through with relevant teams to ensure timely delivery.

Coordinate with vendors on bookings, availability, service details and deadlines.

Maintain accurate planning documents and provide regular progress updates.

Onsite Event & Guest Management

Supporting guest itineraries and coordinate with onsite teams and vendors to ensure smooth execution.

Provide attentive guest support and handle real‑time requests or itinerary changes.

Support communication across international client teams, including language assistance where applicable.

Monitor transfers, reservations and activity schedules, ensuring seamless handovers.

Post-Event Support

Consolidate client and guest feedback and follow up on outstanding items.

Support reconciliation by verifying services delivered, recording approved changes and additional charges, and collecting supporting documentation.

Work with operations and finance teams to resolve discrepancies and close out the project.

What We’re Looking For

2-3 years experience in event management, luxury hospitality, guest relations or project coordination.

Strong organisational, communication and problem‑solving skills.

A proactive approach, excellent attention to detail and a service‑oriented mindset.

Confidence working with international clients and managing multiple priorities in a fast‑paced environment.

Fluency in English and Cantonese is a MUST; additional languages are an advantage.

About Quintessentially

Expect the best. Experience Better.

For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity.

Combining an unwavering commitment to redefining excellence with a clientele that demands nothing short of perfection, Quintessentially elevates every aspect of its clients’ lives to unparalleled heights through meticulous attention to detail.

About Quintessentially

Expect the best. Experience Better.

For the world’s most discerning individuals, brands and corporates, Quintessentially is the ultimate destination for comprehensive lifestyle management and brand experiences. It’s the pinnacle of personalisation and the epitome of exclusivity.

Combining an unwavering commitment to redefining excellence with a clientele that demands nothing short of perfection, Quintessentially elevates every aspect of its clients’ lives to unparalleled heights through meticulous attention to detail.