Entry-Level Office Administrator - Organized, Proactive

KOJO Institute; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Deloitte China in Hong Kong is hiring a Staff (Junior / Entry Level) for Office Administration. The role provides day-to-day admin and secretarial support, handles office operations, and assists with payments, procurement, travel, events, and document control.

Fresh graduates are welcome and you will collaborate across functions to ensure smooth operations. Ideal candidates have an Associate degree or higher, strong communication and organizational skills, and proficiency in MS Office with

Qualifications

• Associate degree or above; fresh graduates are welcome.
• No prior experience required; 0–2 years of administrative, secretarial, or office support experience is a plus.
• Good communication, coordination, and interpersonal skills.
• Organized, responsible, detail-minded, and willing to learn.

Responsibilities

• Provide day-to-day office administration and secretarial support to assigned departments or teams.
• Support general office operations, including office supplies, pantry items, stationery, and service needs.
• Assist with payment processing, invoice checking, billing follow-up, purchase requisitions, and expense administration.
• Support booking arrangements such as meeting rooms, office spaces, coaches, hampers, and related office resources.
• Coordinate vendor appointments, service requests, quotations, and routine contract administration.
• Assist in organizing meetings, conferences, internal events, and office logistics.
• Prepare presentation materials, reports, proposals, correspondences, and other documentation.
• Support travel, visa, and hotel accommodation arrangements when needed.
• Handle onboarding/offboarding administration, access card requests, staff movement updates, contact lists, and office records.
• Assist with document control, filing, scanning, records updates, and administrative reporting.
• Coordinate courier, mailing, document dispatch, and related office support duties.

Skills

Communication

Multitasking

Teamwork

English proficiency

Chinese proficiency

Education

Associate degree or above

Tools

MS Office

Outlook

PowerPoint

Word

Excel

Job description

Deloitte China in Hong Kong is hiring a Staff (Junior / Entry Level) for Office Administration. The role provides day-to-day admin and secretarial support, handles office operations, and assists with payments, procurement, travel, events, and document control.

Fresh graduates are welcome and you will collaborate across functions to ensure smooth operations. Ideal candidates have an Associate degree or higher, strong communication and organizational skills, and proficiency in MS Office with