Staff (Junior / Entry Level) - Office Administration - Hong Kong

KOJO Institute; Hong Kong; On-site; HKD 201,000 - 335,000; Full time

Job summary

Deloitte China in Hong Kong is hiring a Staff (Junior / Entry Level) for Office Administration. The role provides day-to-day admin and secretarial support, handles office operations, and assists with payments, procurement, travel, events, and document control.

Fresh graduates are welcome and you will collaborate across functions to ensure smooth operations. Ideal candidates have an Associate degree or higher, strong communication and organizational skills, and proficiency in MS Office with

Qualifications

• Associate degree or above; fresh graduates are welcome.
• No prior experience required; 0–2 years of administrative, secretarial, or office support experience is a plus.
• Good communication, coordination, and interpersonal skills.
• Organized, responsible, detail-minded, and willing to learn.

Responsibilities

• Provide day-to-day office administration and secretarial support to assigned departments or teams.
• Support general office operations, including office supplies, pantry items, stationery, and service needs.
• Assist with payment processing, invoice checking, billing follow-up, purchase requisitions, and expense administration.
• Support booking arrangements such as meeting rooms, office spaces, coaches, hampers, and related office resources.
• Coordinate vendor appointments, service requests, quotations, and routine contract administration.
• Assist in organizing meetings, conferences, internal events, and office logistics.
• Prepare presentation materials, reports, proposals, correspondences, and other documentation.
• Support travel, visa, and hotel accommodation arrangements when needed.
• Handle onboarding/offboarding administration, access card requests, staff movement updates, contact lists, and office records.
• Assist with document control, filing, scanning, records updates, and administrative reporting.
• Coordinate courier, mailing, document dispatch, and related office support duties.

Skills

Communication

Multitasking

Teamwork

English proficiency

Chinese proficiency

Education

Associate degree or above

Tools

MS Office

Outlook

PowerPoint

Word

Excel

Job description

Staff (Junior / Entry Level) - Office Administration - Hong Kong

We are a team of committed office administrative personnel striving to support China firm's operation in contributing to the overall achievement of its business objectives.

This is accomplished by:
Working together with various functions and departments to ensure effective and efficient implementation of office policies and procedures
Providing a pleasant, functional and environmentally responsible working environment to our people to enable them to operate and serve our clients
Delivering a range of general administrative support services to facilitate operation efficiency and service excellence.

Provide day-to-day office administration and secretarial support to assigned departments or teams.

Support general office operations, including office supplies, pantry items, stationery, and service needs.

Assist with payment processing, invoice checking, billing follow-up, purchase requisitions, and expense administration.

Support booking arrangements such as meeting rooms, office spaces, coaches, hampers, and related office resources.

Coordinate vendor appointments, service requests, quotations, and routine contract administration.

Assist in organizing meetings, conferences, internal events, and office logistics.

Prepare presentation materials, reports, proposals, correspondences, and other documentation.

Support travel, visa, and hotel accommodation arrangements when needed.

Handle onboarding/offboarding administration, access card requests, staff movement updates, contact lists, and office records.

Assist with document control, filing, scanning, records updates, and administrative reporting.

Coordinate courier, mailing, document dispatch, and related office support duties.

Follow up on outstanding requests and ensure timely completion of assigned tasks.

Maintain filing systems and provide ad hoc administrative support as assigned.

During your tenure with us, you will demonstrate and develop your leadership and professional capabilities in the following areas: Inspiring, Creating purpose, Driving agility, Building diverse capability, Influencing, Collaborating, Delivering value, Building the business, Analytical acumen, Effective communication, Engagement management/delivery excellence, Managing change, Managing quality & risk, Strategic thinking and problem solving, and Tech savviness.

We are looking for someone with

Associate degree or above; fresh graduates are welcome.

No prior experience required; 0–2 years of administrative, secretarial, or office support experience is a plus.

Good communication, coordination, and interpersonal skills.

Organized, responsible, detail-minded, and willing to learn.

Able to multitask and work under deadlines.

A good team player who can also work independently with minimal supervision.

Proactive, self-motivated, and result-oriented.

Good command of spoken and written English and Chinese; Cantonese required, Putonghua is an advantage.

Proficient in Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Chinese Word Processing.

Shape your future through impact that matters

For more than 100 years of history, Deloitte witnessed also had the honor to be part of the economic boom in China by providing industry-leading audit & assurance, consulting, risk advisory, financial advisory, tax & business advisory services to nearly 90% of the Fortune Global 500 Chinese companies and thousands of private companies. Deloitte China today carries on our centenary professionalism and strives to become the undisputed leader in professional services in China with strong responsibility and capabilities in digitalization and multidisciplinary services.

Deloitte has been named China's Top Employer since 2006, Universum's Most Attractive Employer in China since 2008, and the Best Workplaces in Greater China since 2019.

All qualified applicants will receive consideration for employment regardless of their background, experience, identity or thinking style, and if you need assistance during the application process for accessibility reasons this is available upon request. The preferred candidate will be subject to background screening by Deloitte China or by their external third-party provider.

Accessibility assistance
If you need assistance or an accommodation during the recruitment process for accessibility reasons, there will be an opportunity for you to let us know what you need once you begin your application.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• What is your highest level of education?
• Which of the following Microsoft Office products are you experienced with?

Accounting & Auditing More than 10,000 employees

Deloitte China provides integrated professional services, with our long-term commitment to be a leading contributor to China’s reform, opening-up and economic development. We are a globally connected firm with deep roots locally, owned by our partners in China. With over 20,000 professionals across 31 Chinese cities, we provide our clients with a one-stop shop offering world-leading audit, tax and consulting services.

We provide comprehensive, end-to-end, and integrated services to address clients’ core issues, empowering them with our multidisciplinary service model.

Deloitte China provides integrated professional services, with our long-term commitment to be a leading contributor to China’s reform, opening-up and economic development. We are a globally connected firm with deep roots locally, owned by our partners in China. With over 20,000 professionals across 31 Chinese cities, we provide our clients with a one-stop shop offering world-leading audit, tax and consulting services.

We provide comprehensive, end-to-end, and integrated services to address clients’ core issues, empowering them with our multidisciplinary service model.

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