Dynamic Admin & Facilities Coordinator

Hong Kong Center for Construction Robotics; Hong Kong; On-site; HKD 216,000 - 264,000; Full time

Benefits offered by this job

HKUST staff benefits

Job summary

The Hong Kong University of Science and Technology (HKUST) invites applications for an Administrative Assistant to support daily operations, facilities and asset management, IT support coordination, logistics, and vendor management.

You will work in a collaborative, service-oriented team, coordinating procurement, maintenance, and cross-border logistics, while providing professional support to management and visitors.

Qualifications

• Bachelor's degree or above in any discipline.
• 0–2 years of relevant working experience; administration, facilities management, procurement, operations preferred.
• Basic IT knowledge and technical support experience preferred.
• Excellent written and spoken Chinese and English; fluent in Mandarin, Cantonese, and English.

Responsibilities

• Coordinate procurement and tendering processes for designated projects.
• Manage facilities, maintenance, upgrades, and vendor coordination.
• Coordinate logistics, courier and transportation arrangements; provide admin support for management and visitors.
• Assist with day-to-day IT matters and staff onboarding support; manage software installation and licensing.

Skills

Organizational skills

Communication skills

Multilingual (Chinese & English)

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

The Hong Kong University of Science and Technology (HKUST) invites applications for an Administrative Assistant to support daily operations, facilities and asset management, IT support coordination, logistics, and vendor management.

You will work in a collaborative, service-oriented team, coordinating procurement, maintenance, and cross-border logistics, while providing professional support to management and visitors.