Assistant Manager, Corporate Secretarial

VISTRA; Hong Kong; Hybrid; HKD 420,000 - 680,000; Full time

Benefits offered by this job

Flexible hybrid work

Medical and dental coverage

Wellness allowance

Annual leave entitlement

Mentorship program

Professional membership fee reimburse

Job summary

Vistra in Hong Kong is seeking an Assistant Manager, Corporate Secretarial to lead a team and manage a portfolio of clients, including listed and private companies. You will oversee minutes, meetings, and statutory filings, ensuring compliance with HK listing rules and regulatory requirements.

The role requires 5–7 years of company secretarial experience, HKCGI membership, and strong English with Mandarin. Vistra offers flexible hybrid work, comprehensive benefits, mentorship, and professional

Qualifications

• 5–7 years of company secretarial experience
• Experience with listed and private clients
• Knowledge of HK listing rules and regulatory requirements

Responsibilities

• Supervise a team to handle a portfolio of clients with company secretarial matters
• Act as named company secretary and organize board/director meetings
• Prepare minutes, circulars, announcements and statutory forms
• Liaise with solicitors and regulatory bodies
• Ensure regulatory compliance and governance standards
• Support senior team in research and advisory work
• Develop new advisory products and contribute to business goals
• Maintain long-term relationships with internal & external stakeholders

Skills

Team supervision

Corporate Secretarial

Regulatory compliance

HK listing rules

English & Mandarin

Mentoring

Education

Bachelor's degree in governance/law/accounting

HKCGI membership

Tools

ViewPoint 7.4

Job description

It’s never been a more exciting time to join Vistra.

At Vistra, our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Corporate Secretarial based in our Hong Kong office.

Key responsibilities:

• Supervise a team to handle a full spectrum of company secretarial matters independently for a portfolio of clients, including listed & private companies
• Act as named company secretary of client cases (if necessary), taking the lead in organizing and facilitating meetings of directors and various committees, and general meetings
• Prepare and review related papers/minutes, circulars, announcements, and statutory forms, as well as related materials, in accordance with the rule requirements and client needs
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies
• Ensure all statutory rules and regulatory requirements are met
• Assist Seniors in researching technical issues and perform management duties
• Keep abreast of changes in regulatory compliance laws, rules, and regulations, and advise clients of the operational impact and corporate governance matters
• Help develop and promote new advisory products
• Work with the team lead to achieve the business goal and financial objectives of the department
• To build and maintain a professional long-term relationship with internal & external
• Other ad hoc projects as assigned by the immediate supervisor/Seniors

Key requirements:

• Bachelor's Degree in Corporate Governance, Law, Accounting, or other relevant disciplines
• Member of HKCGI
• 5 - 7 years of company secretarial experience, preferably with listed companies experience
• Solid knowledge and well-versed in Hong Kong listing rules and other relevant regulatory requirements for both listed and non-listed companies
• Knowledge of ViewPoint 7.4 is preferred
• Self-motivated, well-organized, and detail-oriented
• Experienced in supervising and coaching team members
• Excellent command of spoken and written English, with fluent spoken Mandarin

Company Benefits:

At our HK office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance, and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for related certifications, ensuring you stay ahead in your field.