Company Secretary & Global Corporate Services Administrator

Ascentium Business Services (HK) Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

Ascentium seeks a Corporate Services Administrator (Company Secretary) to support a Hong Kong portfolio handling HK, offshore and fund entities. You will oversee entity formation, ongoing administration, and regulatory filings while ensuring policy compliance and timely responses to client inquiries.

The role requires 2+ years of corporate admin experience, knowledge of AML/KYC/CDD requirements, and a willingness to learn in a fast-paced, global setting.

Qualifications

• 2+ years of corporate administrative experience with regulated BVI and Cayman entities.
• Knowledge of AML/KYC/CDD requirements.
• Accounting and tax knowledge will be a plus.
• HKCGI / STEP student member is desirable.

Responsibilities

• Entity formation, management and administration for HK, Cayman Islands, BVI and other jurisdictions including regulated funds.
• Manage the clients' entities to internal quality standards and service delivery turnaround.
• Execute and reply to verified instructions/enquiries from clients and internal sources, dealing with clients directly ensuring policies are followed and quality/turnaround requirements are met.
• Handle day-to-day correspondence and administrative matters relating to the entities and regulatory filings as required.
• Assist with annual obligations of regulated entities and annual declarations/attestations.
• Maintain all company registers, minute books and attend to regulatory filings (including tax filing).
• Manage accounts receivable, WIP and billing for clients in accordance with internal policies and procedures.
• Ensure entities are administered in accordance with constitutional documents and relevant filings.

Skills

Corporate administration

Education

Business degree

Job description

Ascentium seeks a Corporate Services Administrator (Company Secretary) to support a Hong Kong portfolio handling HK, offshore and fund entities. You will oversee entity formation, ongoing administration, and regulatory filings while ensuring policy compliance and timely responses to client inquiries.

The role requires 2+ years of corporate admin experience, knowledge of AML/KYC/CDD requirements, and a willingness to learn in a fast-paced, global setting.