Secretary (Charities)

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

The Hong Kong Jockey Club (HKJC) invites applications for a centralized administration role within the Charities & Community Division. You will provide efficient office support, coordinate onboarding, asset management, license administration, and liaise with internal and external stakeholders to ensure smooth operations.

The ideal candidate has a university degree and at least 3 years of relevant administration experience, with proficiency in Microsoft Office and strong organisational and

Qualifications

• University degree or equivalent.
• Minimum of 3 years' relevant admin experience.
• Experience in government or social services would be advantageous.
• Proficient in Microsoft Office applications, particularly Excel and PowerPoint.
• Good interpersonal and communication skills.
• Good organisational skills, with the ability to manage multiple tasks effectively.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Ability to work effectively with stakeholders within and outside the Division.

Responsibilities

• Support the Senior Manager in managing the centralised administration function and providing efficient administrative support to the Charities and Community Division, including office administration, office relocations, records management, filing and mail handing, and preparation of administrative correspondence.
• Handle general office administration matters, such as staff onboarding coordination, fixed assets management and disposal, software license administration, share drive and divisional website maintenance, and liaison with stakeholders within and outside the Division to support smooth office operations.
• Support divisional procurement and resource administration, including vendor liaison and the management of office supplies and inventories.
• Coordinate divisional records and document management systems, including document retrieval, archiving, storage administration, and records disposal.
• Act as the divisional representative for designated coordination functions, including the Data Privacy Coordinators, Occupational Safety and Health coordinator, Fire Warden and other assigned roles as required.
• Perform other duties as assigned by seniors.

Skills

Communication

Organisation

Discretion

Stakeholder management

Education

University degree or equivalent

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Job description

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class horse sports and entertainment organisation that acts continuously for the betterment of our society. The Club has a unique value creation model, through which the Club generates sustainable economic and social value for the benefit of the community and supports the HKSAR Government in combatting illegal gambling. The Club is Hong Kong's largest single taxpayer and one of the city's major employers. Its Charities Trust is one of the world's leading charity donors.

Company description

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class horse sports and entertainment organisation that acts continuously for the betterment of our society. The Club has a unique value creation model, through which the Club generates sustainable economic and social value for the benefit of the community and supports the HKSAR Government in combatting illegal gambling. The Club is Hong Kong's largest single taxpayer and one of the city's major employers. Its Charities Trust is one of the world's leading charity donors.

Job description

The Division

The Charities and Community (C&C) Division manages strategic planning, grant donations, impactful project initiation, community engagement, and the day-to-day operations of the HKJC Charities Trust. C&C works with the Government, NGOs, and community partners to proactively identify root causes of social issues and address them through innovative approaches and cross-sectoral collaboration.

Job Summary

Support centralised administration function and ensuring the smooth and effective delivery of office administrative support across the Charities & Community Division.

The Job

• Support the Senior Manager in managing the centralised administration function and providing efficient administrative support to the Charities and Community Division, including office administration, office relocations, records management, filing and mail handing, and preparation of administrative correspondence.
• Handle general office administration matters, such as staff onboarding coordination, fixed assets management and disposal, software license administration, share drive and divisional website maintenance, and liaison with stakeholders within and outside the Division to support smooth office operations.
• Support divisional procurement and resource administration, including vendor liaison and the management of office supplies and inventories.
• Coordinate divisional records and document management systems, including document retrieval, archiving, storage administration, and records disposal.
• Act as the divisional representative for designated coordination functions, including the Data Privacy Coordinators, Occupational Safety and Health coordinator, Fire Warden and other assigned roles as required.
• Perform other duties as assigned by seniors.

About You

• A university degree or equivalent
• Minimum of 3 years' relevant experience in administration
• Experience in government / social services would be an advantage
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint
• Good interpersonal, communication skills
• Good organisational skills, with the ability to manage multiple tasks effectively
• Ability to handle sensitive and confidential information with professionalism and discretion
• Ability to work effectively with stakeholders within and outside the Division

Equal Opportunity and Inclusive Hiring

We are an equal opportunity employer and strive to create an inclusive workplace for all. Applicants from diverse backgrounds are welcomed to apply. If you have any special needs or require accommodations during the interview process, please e-mail us via @hkjc.org.hk .

Personal data provided by job applicants will be used strictly in accordance with the Club's notice to employees and job applicants relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class horse sports and entertainment organisation that acts continuously for the betterment of our society. The Club has a unique value creation model, through which the Club generates sustainable economic and social value for the benefit of the community and supports the HKSAR Government in combatting illegal gambling. The Club is Hong Kong’s largest single taxpayer and one of the city’s major employers.

Founded in 1884, The Hong Kong Jockey Club ("the Club") is a world-class horse sports and entertainment organisation that acts continuously for the betterment of our society. The Club has a unique value creation model, through which the Club generates sustainable economic and social value for the benefit of the community and supports the HKSAR Government in combatting illegal gambling. In 2025/26, the Club returned a total of HK$39.3 billion to the community. This included HK$30.7 billion to the HKSAR Government in taxes and Lotteries Fund contributions and HK$8.6 billion in approved charity donations. The Club is Hong Kong’s largest single taxpayer and one of the city’s major employers.