C-Suite Executive Secretary & Government Liaison

KOS International Limited; Hong Kong; On-site; HKD 54,000 - 66,000; Full time

Job summary

KOS International Limited is seeking an Executive Secretary to the C-suite for a public sector assignment in Hong Kong. You will provide comprehensive administrative support, coordinate communications, and manage government liaison activities to ensure smooth operations of the Executive Office.

The role requires strong English and Chinese proficiency, 15 years of EA experience in the public sector, and excellence in stakeholder engagement and confidentiality.

Qualifications

• Bachelor degree in Business Administration or related discipline.
• Minimum 15 years' experience as executive assistant in public sector or quasi-government organizations.
• Excellent command of written and spoken English and Chinese.

Responsibilities

• Provide comprehensive secretarial and administrative support to the C-suite (calendar, meetings, travel, correspondence).
• Act as primary liaison between Executive Office and internal departments with timely follow-up on key matters.
• Prepare reports, presentations, briefing notes, speeches, and official correspondence.
• Coordinate and monitor strategic projects and action items for senior management.
• Handle government relations and maintain communication with government bodies and stakeholders.
• Manage confidential information with discretion and professionalism.
• Support the Executive's personal affairs including personal appointments and travel arrangements.
• Coordinate VIP visits, social engagements, and official events for stakeholders.
• Represent the Executive Office professionally with board members and partners.
• Undertake ad hoc assignments to support organisational objectives.

Skills

Executive support

Stakeholder management

Bilingual English-Chinese

Government liaison

Calendar & travel management

Education

Bachelor degree in Business Administration or related discipline

Tools

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Job description

KOS International Limited is seeking an Executive Secretary to the C-suite for a public sector assignment in Hong Kong. You will provide comprehensive administrative support, coordinate communications, and manage government liaison activities to ensure smooth operations of the Executive Office.

The role requires strong English and Chinese proficiency, 15 years of EA experience in the public sector, and excellence in stakeholder engagement and confidentiality.