Executive Admin & Operations Leader

Sino-Ocean Group Holding Limited; Hong Kong; On-site; HKD 420,000 - 660,000; Full time

Job summary

Sino-Ocean Group Holding Limited in Hong Kong seeks a seasoned Secretary & Administrative lead to provide comprehensive support to Top Management and Senior Executives. You will lead a small team, manage facilities, travel arrangements, and executive services, while shaping admin policies and budget controls.

The role requires a Bachelor degree and 5+ years in secretarial/administrative work, strong English and Chinese communication, and Putonghua proficiency.

Qualifications

• 5+ years solid working experience in secretarial & administrative functions.
• Strong understanding of PRC working culture and environment.
• Self-starter, mature, energetic, organized, result-oriented and able to handle multi-task.
• Excellent communication, interpersonal and supervisory skills.
• Good command of English and Chinese; Putonghua proficiency is a must.

Responsibilities

• Provide full spectrum administrative and secretarial support to Top Management and Senior Executives in Hong Kong.
• Lead a small administration team and oversee facilities management, office supplies, catering, security, and related services.
• Manage chauffeuring service for Top Management including driver scheduling and vehicle matters.
• Handle personal admin for Top Management, including staff quarters and documentation filing.
• Formulate, implement and review administration policies and guidelines.
• Oversee annual admin budget and internal expense verification for cost control.
• Organize internal meetings, prepare minutes and materials, and ensure on-site support.
• Assist in organizing Board Meetings, AGMs and employee events.
• Support HR duties such as leave management and attendance tracking.
• Assist in planning office layout, renovations and relocation projects.
• Perform ad-hoc tasks as required.

Skills

Secretarial & administrative

Communication

Interpersonal skills

Multitasking

Supervisory skills

Education

Bachelor degree

Tools

MS Office

Job description

Sino-Ocean Group Holding Limited in Hong Kong seeks a seasoned Secretary & Administrative lead to provide comprehensive support to Top Management and Senior Executives. You will lead a small team, manage facilities, travel arrangements, and executive services, while shaping admin policies and budget controls.

The role requires a Bachelor degree and 5+ years in secretarial/administrative work, strong English and Chinese communication, and Putonghua proficiency.