Business Project Specialist

Bank of Singapore, Asia’s Global Private Bank; Hong Kong; On-site; HKD 300,000 - 500,000; Full time

Job summary

Bank of Singapore, Asia’s Global Private Bank is seeking a candidate to provide project and administrative support for the Hong Kong COO Office. Responsibilities include assisting with committee meetings, project documentation, and organizing initiatives supporting bank culture. Candidates should have a Bachelor's degree in Finance or Economics and 1-5 years' experience in the financial sector, preferably in Private Banking. Skills in communication, teamwork, and attention to detail are essential.

Qualifications

• 1-5 years’ experience in banking or financial institutions, preferably in Private Banking.
• A driven self-starter who can thrive in a fast-paced environment.
• Preferable candidates have HKIB Enhanced Competency Framework (ECF) qualification.

Responsibilities

• Provide project support for assignments/projects by HK COO Office.
• Assume secretary role for HK COO and support meeting functions.
• Provide administrative support and organize project requirements.
• Assist in organizing activities to promote sound bank culture.
• Coordinate with various governance and sustainability committees.

Skills

Communication skills

Interpersonal skills

Attention to detail

Team player

Education

Bachelor’s degree in Finance, Economics, or relevant discipline

Job description

Responsibilities

• Provide project support for assignments / projects driven and executed by HK COO Office.
• Assume the role of secretary to support the HK COO / supervisor in ensuring the smooth functioning of the various Committee/Focus group/Forum meetings.
• Provide administrative support to HK COO as required, including but not limited to scheduling appointments and filing expenses claims.
• Project Support; organize and analyze business and project requirements; compile and consolidate progress reports/statistics for Management review; provide support on HK COO lead projects when required and prepare agenda, meeting presentation slides and minutes as well as other logistic supports; assist with ad hoc projects/tasks as needed (e.g., DPS annual drill / reporting, procedures updating, outsourcing activities review).
• Coordinate with HK Management Governance Committee, Bank Culture Focus Group, and HK Sustainability Forum to ensure meetings are effectively organised and proper records are maintained, and assist in preparing meeting agendas and minutes.
• Assist HK COO / supervisor to organise activities and drive initiatives to promote a sound bank culture and foster staff awareness towards a sustainable business model; support audit reporting for BOS HK Branch; follow up with action owners to speed up closure of outstanding items; prepare regular management reporting for oversight.
• Coordinate DPS Coordinator / Outsourced activities (OS-21) and review DPS reporting procedures & DPS Reporting Drill Test plan; coordinate testing and reporting activation with relevant parties; review outsourced activities with HK Branch.

Qualifications

• Bachelor’s degree in Finance, Economics, or relevant discipline.
• 1-5 years’ experience in banking or financial institutions. Exposure in Private Banking is preferable.
• A driven self-starter with good communication and interpersonal skills.
• Attentive to details, thrives in a fast-paced environment and is resilient under pressure.
• A good team player.
• Preferable for candidates with HKIB Enhanced Competency Framework (ECF) professional qualification.