Associate Director, Executive Office

CITIC CLSA; Hong Kong; On-site; HKD 180,000 - 280,000; Full time

Job summary

CITIC CLSA is seeking a high-caliber professional to join our Executive Office in Hong Kong. The role reports to the COO and Head of Executive Office, delivering strategic administrative and coordination support to regional COO and Business Management teams.

Key duties include preparing reports and briefing materials, managing communications, and consolidating operational updates across regions. The ideal candidate has 7–10 years in financial services, strong leadership support experience, and

Qualifications

• Master's degree or above in Business Administration, Management, or related discipline.
• 7 to 10 years of experience in a financial services institution.
• Experience supporting executive leadership.
• Strong organizational and multitasking abilities.
• Excellent problem-solving skills with keen attention to detail.
• Outstanding communication and interpersonal skills.
• Experience working with international or global teams.
• Familiarity with project management methodologies.
• Ability to work independently, under pressure.
• High level of discretion, confidentiality, and professionalism.
• Excellent command in both written and spoken English and Mandarin is essential.

Responsibilities

• Serve as a point of contact with regional COO and Business Management teams.
• Facilitate regular communication, meetings, and updates across regions, including agenda setting and follow-up.
• Prepare reports, presentation materials, and briefing documents for management meetings.
• Handle correspondence and communications on operational matters.
• Collect, consolidate, and analyse operational data from regional teams, and prepare dashboards to monitor regional performance and initiatives.
• Support the tracking and progress reporting of projects and strategic initiatives.
• Assist in implementing and coordinating strategic plans across multiple regions.
• Maintain organized records of communications, meeting minutes, and follow-up actions, ensuring confidentiality.
• Support special projects, initiatives, and ad hoc tasks as assigned.
• Contribute to process improvement efforts related to regional coordination and communication.

Skills

Executive support

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Discretion & confidentiality

Team collaboration (international)

Mandarin and English proficiency

Education

Master's degree in Business Administration

Job description

• Demonstrated exp supporting executive leadership
• Strong organizational and multitasking abilities
• Outstanding communication and interpersonal skills

Position Description

We are seeking for a high caliber individual to join our Executive Office. This role reports directly to the COO and Head of Executive Office, offers strategic administrative and coordination support, with a primary focus on engaging with regional COO and Business Management teams. The role is essential in ensuring smooth communication, successful execution of initiatives, and the consolidation of operational updates across multiple regions.

Key Areas of Responsibilities

Serve as the point of contact with regional COO and Business Management teams.

Facilitate regular communication, meetings, and updates across regions, including agenda setting and follow-up.

Prepare reports, presentation materials, and briefing documents for management meetings.

Handle correspondence and communications on operational matters.

Collect, consolidate, and analyse operational data from regional teams, and prepare dashboards to monitor regional performance and initiatives.

Support the tracking and progress reporting of projects and strategic initiatives.

Assist in implementing and coordinating strategic plans across multiple regions.

Maintain organized records of communications, meeting minutes, and follow-up actions, ensuring confidentiality.

Support special projects, initiatives, and ad hoc tasks as assigned.

Contribute to process improvement efforts related to regional coordination and communication.

Requirements

Master's degree or above in Business Administration, Management, or related discipline

Preferably 7 to 10 years of experience in a financial services institution

Demonstrated experience supporting executive leadership

Strong organizational and multitasking abilities

Excellent problem-solving skills with keen attention to detail

Outstanding communication and interpersonal skills

Experience working with international or global teams

Familiarity with project management methodologies

Ability to work independently, efficiently, and effectively under pressure

High level of discretion, confidentiality, and professionalism

Excellent command in both written and spoken English and Mandarin is essential