Assistant Officer - Undergraduate Recruitment & Admissions Office

THE HONG KONG UNIVERSITY OF SCIENCE & TECHNOLOGY; Sai Kung; On-site; HKD 201,000 - 268,000; Full time

Benefits offered by this job

Annual leave

Medical and dental benefits

Gratuity payable on contract

Job summary

The Undergraduate Recruitment and Admissions Office at The Hong Kong University of Science & Technology seeks a self-motivated Assistant Officer to support daily operations of the Recruitment and Outreach team. The role reports to the Head of Student Recruitment and Outreach and involves handling enquiries, event coordination, and logistics across channels.

Qualifications include at least 1 year of relevant experience, strong communication in English and Chinese, and proficiency with Microsoft

Qualifications

• Minimum of 1 year of relevant working experience.
• Ability to work independently and collaboratively within a team.
• Strong communication skills, with proficiency in written and spoken English and Chinese.
• Competent in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience in handling customer service and enquiry management is preferred.
• Candidates without an undergraduate degree will also be considered.

Responsibilities

• Assist at front desk and manage enquiries via email, live chat and other channels.
• Maintain and update website and contact list database.
• Provide administrative and operational support including managing facility and venue bookings and event logistics.
• Assist in outreach activities and program coordination and administrative tasks.
• Assist the Head with clerical tasks and coordinate among team members.
• Perform other tasks assigned by the Head.

Skills

Communication skills

English & Chinese proficiency

Independent work

Teamwork

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Education

Bachelor's degree not required

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Key Responsibilities:

The Undergraduate Recruitment and Admissions Office is seeking a self-motivated Assistant Officer to provide administrative support for the daily operations of the Recruitment and Outreach team, as well as other initiatives. This position reports directly to the Head of Student Recruitment and Outreach.

The appointee will play a crucial role in the following areas and perform other duties as assigned:

• Assist in the front desk coordination and manage enquiries, responding promptly and professionally to all communications regarding undergraduate admissions via email, live chat, and other channels.
• Maintain and update the website and contact list database.
• Provide administrative and operational support to the team, including but not limited to managing facility and venue bookings and coordinating logistics for events.
• Assist in outreach activities and program coordination and administrative tasks.
• Assist the Head with various clerical tasks and facilitate effective coordination among team members.
• Perform any other tasks assigned by the Head.

Working experience

• Minimum of 1 years of relevant working experience.
• Ability to work independently and collaboratively within a team.
• Strong communication skills, with proficiency in written and spoken English and Chinese.
• Competent in Microsoft Office applications (Word, Excel, PowerPoint).

Experience in handling customer service and enquiry management experience is preferred. Both Full-time and Part-time positions are available. Candidates without a undergraduate degree will also be considered. (Duration: 2 years)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

Review of applications will commence from 10 October 2026 and continue until the position is filled.