Assistant Executive Officer / Administrative Officer (Research Postgraduate Team) (Post Ref.: 26/245)

Lingnan University; Tuen Mun; On-site; HKD 288,000 - 408,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Mandatory Provident Fund

Gratuity

Job summary

Lingnan University invites applications for the post of Assistant Executive Officer / Administrative Officer (Research Postgraduate Team) in the School of Graduate Studies. The role provides support for postgraduate programmes, admissions, records, sponsorships, and general office administration; handles counter services and student enquiries; and coordinates meetings and events.

A Bachelor’s degree, 1–2 years’ administrative experience, strong communication skills in English and Chinese, and MS

Qualifications

• Bachelor’s degree
• 1–2 years administrative experience
• Strong analytical and problem-solving skills
• Excellent interpersonal and communication skills
• Proficient in English and Chinese (Cantonese and Putonghua)
• Proficient in MS Office and IT applications

Responsibilities

• Provide a wide range of support to postgraduate studies, including admissions and publicity, registration, maintenance of student records, assessment and financial sponsorships
• Provide support in general office administration
• Provide counter services
• Handle student enquiries
• Provide logistical support to meetings, events and activities
• Perform any other duties as assigned by the supervisor(s)

Skills

Communication skills

Analytical thinking

Education

Bachelor’s degree

Tools

MS Office

Job description

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Assistant Executive Officer / Administrative Officer (Research Postgraduate Team)

School of Graduate Studies

(Post Ref.: 26/245)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education. It also proactively seeks collaboration with leading institutions in the international academic communities to co-organise scholarly activities to enhance postgraduate student learning.

Responsibilities

• Provide a wide range of support to matters pertaining to postgraduate studies, including student admissions and publicity, registration, maintenance of student records, assessment and financial sponsorships
• Provide support in general office administration
• Provide counter services
• Handle student enquiries
• Provide logistical support to meetings, events and activities
• Perform any other duties as assigned by the supervisor(s)

Requirements

• A Bachelor’s degree
• 1-2 years of administrative experience, preferably in tertiary institutions(those with more than 3 years’ experience will be considered for the post of Administrative Officer)
• Good logical thinking, analytical, coordination and problem-solving skills
• Good interpersonal and communication skills
• A good command of written and verbal English and Chinese (both Cantonese and Putonghua)
• A strong sense of responsibility
• Able to work independently and under tight schedules
• High proficiency in MS office applications and other IT applications

Candidates with less/more experience will also be considered for appointment at a relevant rank.

Salary and Fringe Benefits

The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

We are an equal opportunities employer.

Personal data collected will be used for recruitment purposes only.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.