Assistant Manager, Procurement Business Partner

Harrow International Management Services Limited; Hong Kong; On-site; HKD 350,000 - 600,000; Full time

Job summary

Asia International School Limited (AISL) in Hong Kong seeks an Assistant Manager, Procurement Business Partner to support the Associate Director in group-level procurement across AISL Harrow schools. You will liaise with schools and Group functions to translate needs into actionable sourcing and contract-management priorities.

With coaching, you will develop ownership of selected contracts and cross-school opportunities, moving toward leading RFIs, negotiations, and supplier reviews as you grow.

Qualifications

• Bachelor's degree in Procurement, Supply Chain, Business, Finance, or related.
• At least 2 years of relevant procurement, sourcing, contract administration or supplier-management experience.
• Experience supporting multiple stakeholders or locations preferred.
• CIPS, CPSM is preferred.
• Fluency in English and Mandarin.
• Strong leadership and negotiation skills.
• Proficiency in Microsoft Office and procurement, ERP or P2P systems.
• Exposure to spend analytics, contract repositories, AI or workflow automation is advantageous.

Responsibilities

• Support engagement with schools and Group functions to understand priorities, budgets, demand pipelines and operational constraints.
• Translate business needs into practical procurement plans and roadmaps.
• Consolidate school requirements and maintain opportunity pipelines, sourcing roadmaps and management updates.
• Build trusted stakeholder relationships and take ownership of assigned business areas.
• Analyse cross-school spend to identify aggregation, standardisation, supplier rationalisation and Group deal opportunities.
• Lead RFIs, RFQs, RFPs, tender evaluations, negotiations and award recommendations as capability develops.
• Prepare commercial analyses and business cases covering baselines, total cost of ownership, benefits, implementation requirements and risk.
• Track validated savings, cost avoidance, service improvements, contract coverage and other measurable value.
• Coordinate the lifecycle of assigned contracts, including drafting support, execution, obligation tracking, renewal planning, variations and close-out.
• Maintain the contract calendar and address renewals early enough to enable competition, negotiation or transition.
• Coordinate supplier reviews, SLA and KPI monitoring, improvement plans and issue escalation with schools and service owners.
• Progressively assume ownership of more complex or strategic contracts as capability develops.
• Coordinate common templates, guidance, escalation routes and knowledge sharing across schools.
• Provide day-to-day support within own capability.
• Help monitor adoption of Group contracts, preferred suppliers and procurement policy requirements.
• Ensure assigned activities comply with procurement policy, approval authorities, segregation of duties and applicable requirements.
• Maintain accurate sourcing, contract, supplier and benefits records suitable for management review and audit.
• Escalate material commercial, supplier, service-continuity or reputational risks with practical recommendations.
• Initial stage: work closely with the Associate Director to learn the Group operating model, stakeholder landscape and commercial standards.
• Developing stage: independently manage assigned contracts, analysis, stakeholder relationships and lower-complexity sourcing projects.
• Established stage: lead selected cross-school initiatives, guide school procurement officers and contribute proactively to Group procurement planning.

Skills

English fluency

Mandarin fluency

Leadership

Analytical ability

MS Office / ERP skills

Procurement knowledge

Education

Bachelor's degree in Procurement, Supply Chain, Business, Finance

Tools

ERP systems

P2P software

Job description

Assistant Manager, Procurement Business Partner

Position: Assistant Manager, Procurement Business Partner

Location: Hong Kong

About Us: Asia International School Limited (AISL)

Asia International School Limited (AISL) is a leading provider of premium K-12 education in Asia, operating the prestigious AISL Harrow family of schools across Thailand, Hong Kong SAR, Mainland China, and Japan. Bringing over 450 years of educational heritage from the UK to dynamic Asian markets, we blend traditional British excellence with modern innovation. Joining our headquarter team means becoming a key architect in shaping future-ready education and inspiring the next generation of global leaders.

Job Purpose

Support the Associate Director, Procurement as a Group-level procurement partner for schools and Group functions, helping translate business needs into practical sourcing, contract-management and supplier-performance priorities. With coaching and structured development, the role will progressively take ownership of selected stakeholders, contracts and cross-school opportunities. The role will also support the transition from decentralized, transaction-led procurement towards coordinated Group procurement.

Key Responsibilities

Procurement Business Partnership and Demand Planning

Support engagement with schools and Group functions to understand priorities, budgets, demand pipelines and operational constraints.

Under the guidance of the Associate Director, clarify requirements and convert business needs into practical procurement plans.

Consolidate school requirements and maintain opportunity pipelines, sourcing roadmaps and management updates.

Progressively build trusted stakeholder relationships and take ownership of assigned business areas.

Group Sourcing, Consolidation and Value Delivery

Analyse cross-school spend to identify aggregation, standardisation, supplier rationalisation and Group deal opportunities.

Support and, as capability develops, lead selected RFIs, RFQs, RFPs, tender evaluations, negotiations and award recommendations.

Prepare commercial analyses and business cases covering baselines, total cost of ownership, benefits, implementation requirements and risk.

Track validated savings, cost avoidance, service improvements, contract coverage and other measurable value.

Contract and Supplier Performance Management

Coordinate the lifecycle of assigned contracts, including drafting support, execution, obligation tracking, renewal planning, variations and close-out.

Maintain the contract calendar and address renewals early enough to enable competition, negotiation or transition.

Coordinate supplier reviews, SLA and KPI monitoring, improvement plans and issue escalation with schools and service owners.

Progressively assume ownership of more complex or strategic contracts as capability develops.

School Procurement Coordination and Capability Building

Coordinate common templates, guidance, escalation routes and knowledge sharing across schools.

Provide day-to-day support within own capability.

Help monitor adoption of Group contracts, preferred suppliers and procurement policy requirements.

Risk, Compliance and Reporting

Ensure assigned activities comply with procurement policy, approval authorities, segregation of duties and applicable requirements.

Maintain accurate sourcing, contract, supplier and benefits records suitable for management review and audit.

Escalate material commercial, supplier, service-continuity or reputational risks with practical recommendations.

Initial stage: work closely with the Associate Director to learn the Group operating model, stakeholder landscape and commercial standards.

Developing stage: independently manage assigned contracts, analysis, stakeholder relationships and lower-complexity sourcing projects.

Established stage: lead selected cross-school initiatives, guide school procurement officers and contribute proactively to Group procurement planning.

Key Requirements

Bachelor's degree in Procurement, Supply Chain, Business, Finance, or a related discipline.

At least 2 years of relevant procurement, sourcing, contract administration or supplier-management experience.

Candidates at the lower end may be considered where they demonstrate strong learning agility, commercial potential and readiness to grow into broader business-partner responsibilities.

Experience supporting multiple stakeholders or locations is preferred. Education, facilities management, ICT, hospitality or other multi-site services experience is advantageous.

CIPS,CPSM is perferred.

Relevant contract-management, project-management or commercial training is advantageous.

Fluency in English and Mandarin.

Strong leadership, problem-solving, and intercultural communication skills.

Good capability in Microsoft Office and procurement, ERP or P2P systems. Exposure to spend analytics, contract repositories, AI or workflow automation is advantageous.

Strong analytical ability, attention to detail and potential to develop stakeholder influencing and negotiation skills.