Assistant Manager, Procurement Business Partner

AISL Harrow Schools; Hong Kong; On-site; HKD 520,000 - 900,000; Full time

Job summary

Asia International School Limited (AISL) Harrow Schools is seeking an Assistant Manager, Procurement Business Partner in Hong Kong. The role partners with schools and Group functions to translate business needs into procurement plans, manage contracts, and drive value through sourcing initiatives.

You will collaborate across multiple sites, lead procurement events, and monitor performance and compliance. The successful candidate will hold a relevant Bachelor's degree, be fluent in English and

Qualifications

• Bachelor’s degree in a related field. CIPS/CPSM is preferred.
• Fluency in English and Mandarin required.
• Experience supporting multiple stakeholders or locations is preferred.
• Strong leadership, problem-solving and intercultural communication skills.
• Proficiency with Microsoft Office and procurement/ERP or P2P systems.

Responsibilities

• Support Group-level procurement as a partner for schools and Group functions.
• Translate business needs into practical procurement plans and roadmaps.
• Consolidate requirements, manage opportunity pipelines and updates.
• Lead RFIs, RFQs, RFPs, tender evaluations, negotiations and award recommendations as capability develops.
• Coordinate contract lifecycle, renewals, variations and close-out.
• Monitor supplier performance, risk, and compliance across groups.

Skills

Stakeholder management

English & Mandarin

Leadership

MS Office / ERP or P2P systems

Spend analytics

Negotiation skills

Education

Bachelor's degree in Procurement, Supply Chain, Business, Finance, or related

CIPS/CPSM (preferred)

Job description

Position: Assistant Manager, Procurement Business Partner

Location: Hong Kong

About Us: Asia International School Limited (AISL)

Asia International School Limited (AISL) is a leading provider of premium K-12 education in Asia, operating the prestigious AISL Harrow family of schools across Thailand, Hong Kong SAR, Mainland China, and Japan. Bringing over 450 years of educational heritage from the UK to dynamic Asian markets, we blend traditional British excellence with modern innovation. Joining our headquarter team means becoming a key architect in shaping future-ready education and inspiring the next generation of global leaders.

Job Purpose

Support the Associate Director, Procurement as a Group-level procurement partner for schools and Group functions, helping translate business needs into practical sourcing, contract-management and supplier-performance priorities. With coaching and structured development, the role will progressively take ownership of selected stakeholders, contracts and cross-school opportunities. The role will also support the transition from decentralized, transaction-led procurement towards coordinated Group procurement.

Key Responsibilities

Procurement Business Partnership and Demand Planning

• Support engagement with schools and Group functions to understand priorities, budgets, demand pipelines and operational constraints.
• Under the guidance of the Associate Director, clarify requirements and convert business needs into practical procurement plans.
• Consolidate school requirements and maintain opportunity pipelines, sourcing roadmaps and management updates.
• Progressively build trusted stakeholder relationships and take ownership of assigned business areas.

Group Sourcing, Consolidation and Value Delivery

• Analyse cross-school spend to identify aggregation, standardisation, supplier rationalisation and Group deal opportunities.
• Support and, as capability develops, lead selected RFIs, RFQs, RFPs, tender evaluations, negotiations and award recommendations.
• Prepare commercial analyses and business cases covering baselines, total cost of ownership, benefits, implementation requirements and risk.
• Track validated savings, cost avoidance, service improvements, contract coverage and other measurable value.

Contract and Supplier Performance Management

• Coordinate the lifecycle of assigned contracts, including drafting support, execution, obligation tracking, renewal planning, variations and close-out.
• Maintain the contract calendar and address renewals early enough to enable competition, negotiation or transition.
• Coordinate supplier reviews, SLA and KPI monitoring, improvement plans and issue escalation with schools and service owners.
• Progressively assume ownership of more complex or strategic contracts as capability develops.

School Procurement Coordination and Capability Building

• Coordinate common templates, guidance, escalation routes and knowledge sharing across schools.
• Provide day-to-day support within own capability.
• Help monitor adoption of Group contracts, preferred suppliers and procurement policy requirements.

Risk, Compliance and Reporting

• Ensure assigned activities comply with procurement policy, approval authorities, segregation of duties and applicable requirements.
• Maintain accurate sourcing, contract, supplier and benefits records suitable for management review and audit.
• Escalate material commercial, supplier, service-continuity or reputational risks with practical recommendations.
• Initial stage: work closely with the Associate Director to learn the Group operating model, stakeholder landscape and commercial standards.
• Developing stage: independently manage assigned contracts, analysis, stakeholder relationships and lower-complexity sourcing projects.
• Established stage: lead selected cross-school initiatives, guide school procurement officers and contribute proactively to Group procurement planning.

Key Requirements

• Bachelor's degree in Procurement, Supply Chain, Business, Finance, or a related discipline.
• 4-6 years of relevant procurement, sourcing, contract administration or supplier-management experience.
• Candidates at the lower end may be considered where they demonstrate strong learning agility, commercial potential and readiness to grow into broader business-partner responsibilities.
• Experience supporting multiple stakeholders or locations is preferred. Education, facilities management, ICT, hospitality or other multi-site services experience is advantageous.
• CIPS,CPSM is perferred.
• Relevant contract-management, project-management or commercial training is advantageous.
• Fluency in English and Mandarin.
• Strong leadership, problem-solving, and intercultural communication skills.
• Good capability in Microsoft Office and procurement, ERP or P2P systems. Exposure to spend analytics, contract repositories, AI or workflow automation is advantageous.
• Strong analytical ability, attention to detail and potential to develop stakeholder influencing and negotiation skills.