Assistant Manager (Administration) - Dept of Chemical and Biological Engineering

The Hong Kong University of Science and Technology; Hong Kong; On-site; HKD 335,000 - 525,000; Full time

Job summary

The Hong Kong University of Science and Technology invites applications for an Assistant Program Administrator in the Department of Chemical and Biological Engineering. The role supports undergraduate and postgraduate program management, committee secretarial duties and program operations to ensure smooth functioning and timely updates.

Responsibilities include coordinating outreach activities, admissions, student progression, thesis examinations, and programme accreditation, while supervising

Qualifications

• Bachelor's degree with at least 3 years in program administration.
• Excellent organizational and communication skills; attentive to detail.
• Experience in staff management and familiarity with student information systems and databases.
• Proficiency in written and spoken English and Chinese, including Putonghua.

Responsibilities

• Provide secretarial support to UG and PG Committees.
• Support UG and PG programs operations: outreach, admission, student progression, updates, studentships, thesis examination, accreditation, data analysis.
• Assist and organize student enrichment activities including co-ops, internships, visits and competitions.
• Engage with students, alumni, industry and university partners.
• Maintain outreach media platforms (Instagram, LinkedIn, brochures, videos).
• Assist PG seminars, colloquia and events; supervise clerical staff for UG/PG programs.
• Perform other duties as assigned by the Department Head.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Initiative

Staff management

Student information systems

Education

Bachelor's degree

Tools

Student information systems

Job description

The Department of Chemical and Biological Engineering is looking for a high caliber person to assist the undergraduate and postgraduate program management teams in running all aspects of program administration and operations.

Major responsibilities of the appointee will include:

• providing secretarial support to the UG and PG Committees;
• providing administrative support to the UG and PG programs operation which include outreach activities, admission, student academic progression, program and course updates, PG studentships, PG thesis examination, program accreditation, data analysis;
• providing assistance to and organizing student enrichment activities including co-opt, internships, plant visits and competitions;
• engaging actively with student, alumni, industrial and university partners;
• maintaining up-to-date outreach media platforms including Instagram, LinkedIn, brochures and videos;
• providing assistance to PG seminars, colloquia and other events and activities;
• supervising and managing clerical staffs assigned to the UG and PG programs; and
• performing any other duties and responsibilities as assigned by Department Head.

Applicants should have a bachelor's degree with at least 3 years of work experience in program administration. The ideal candidate should have excellent organizational, and communication skills, attentive to details and capable of multitasking in a fast-paced environment. The appointee should also be willing to take on responsibilities and initiatives independently without constant supervision. Experience in staff management and familiarity with student information systems and database would be a plus. Proficiency in written and spoken English and Chinese including fluency in Putonghua is required. Work outside normal office hours, including weekends/public holidays might be required. (Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.