Assistant Administrative Manager II (Research Postgraduate Team) (Post Ref.: 26/247)

Lingnan University; Tuen Mun; On-site; HKD 420,000 - 620,000; Full time

Job summary

Lingnan University in Hong Kong invites applications for the post of Assistant Administrative Manager II (Research Postgraduate Team) within the School of Graduate Studies. You will support RPg matters from admissions to graduation, and assist in quality assurance aligned with the university's strategic direction.

The role requires excellent English and Chinese, strong analytical and organizational abilities, and experience in workflow automation or admissions is advantageous.

Qualifications

• A good first degree, plus at least three years of relevant experience.
• Strong committee-work experience.
• Excellent analytical, logical thinking and interpersonal skills.
• Fluent written and spoken English and Chinese, with strong report-writing skills.
• Able to work independently under tight schedules.
• Experience with admissions-related matters or workflow automation is an advantage.

Responsibilities

• Provide wide range of administrative support for RPg studies at university central level.
• Provide secretarial support to committees.
• Assist in development and enhancement of systems, data analytics and automation projects for RPg programmes.
• Perform other duties as assigned by supervisor.

Skills

Analytical thinking

Interpersonal skills

Communication

Coordination

Problem solving

Education

Bachelor's degree

Tools

IT applications

Job description

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Assistant Administrative Manager II
(Research Postgraduate Team)
School of Graduate Studies
(Post Ref.: 26/247)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education. It also proactively seeks collaboration with leading institutions in the international academic communities to co-organise scholarly activities to enhance postgraduate student learning.

Responsibilities

• Provide a wide range of administrative support to matters pertaining to research postgraduate (RPg) studies at the university central level, from academic development and quality assurance of programmes, admissions, registration, records, course-taking, assessment, examinations and graduation, and financial sponsorships, to day-to-day academic services to RPg students
• Provide secretarial support to committees
• Assist in the development, management and enhancement of various systems and data analytics, and automation work projects for RPg programmes/students
• Perform any other duties as assigned by supervisor(s)

Requirements

• A good first degree plus at least three years of relevant experience, preferably in supporting RPg matters
• Relevant administrative experience with a high level of competence in committee work
• Very strong analytical and logical thinking, and interpersonal, communication, coordination and problem solving skills
• A very good command of written and verbal English and Chinese (including Putonghua), especially with a high level of English proficiency in writing reports, proposals and minutes
• The ability to take the initiative and to carry out duties independently and under tight schedules
• A strong sense of responsibility
• Previous experience in handling admissions-related matters and/or in workflow automation, and knowledge of IT applications will be a definite advantage

Salary and Fringe Benefits

The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

We are an equal opportunities employer.