Assistant Facility Manager

Anko Sourcing; Hong Kong; On-site; HKD 420,000 - 620,000; Full time

Job summary

Anko Sourcing, the direct sourcing arm for Kmart and Target, seeks an Assistant Facility Manager in Hong Kong to oversee offices, storerooms and facilities. You will lead the facilities team, manage vendors, budgets and safety compliance while driving efficiency and workplace excellence.

The role emphasizes operational leadership, project coordination and continuous improvement to ensure a safe, compliant and productive workplace for colleagues in Hong Kong.

Qualifications

• Bachelor's degree in Facilities Management or related discipline.
• 5-7 years' experience in facilities management or warehouse operations.
• Proven experience with vendor contracts and procurement.
• Strong knowledge of safety standards and compliance.
• Experience leading operations and coordinating priorities.
• Excellent stakeholder management and communication.

Responsibilities

• Oversee facilities, workplace and storeroom operations for Hong Kong office.
• Lead day-to-day delivery of facilities services including maintenance, cleaning, security and access management.
• Set priorities and direct facilities team; monitor service levels and vendor performance.
• Coordinate incidents, business continuity and cost-control initiatives.
• Manage budgets, forecasts and cost drivers; track expenditures and assets.
• Lead or coordinate office projects, relocations and sustainability initiatives.

Skills

Facilities Mgmt

Vendor Mgmt

Budgeting

Safety Compliance

Stakeholder Mgmt

Team Leadership

Languages Cantonese

Education

Bachelor's degree in Facilities Management

Job description

Anko Sourcing is the direct sourcing arm for the iconic Australian retail brands, Kmart and Target. As a team of highly experienced retail sourcing professionals, we strive to bring globally compelling, low-cost, on-trend products to our customers in Australia and New Zealand. We follow the highest standards to source ethically and operate with a clear focus on the welfare of our planet and our people. Anko Sourcing operations span the largest sourcing markets across Asia, including China, Hong Kong, India, Bangladesh, Singapore, Indonesia, and Vietnam.

Join The Team

We are now looking for an Assistant Facility Manager to oversee facilities, workplace and storeroom operations for our Hong Kong office. This role combines operational leadership, vendor management, workplace projects and process improvement to ensure a safe and efficient workplace.

What You’ll Be Doing

• Facilities operations
• Lead the day-to-day delivery of workplace and facilities services, including maintenance, cleaning, security, access management, office services, equipment, supplies and service requests.
• Set priorities and provide direction to the facilities team.
• Coordinate and manage facilities incidents and business continuity matters.
• Vendor and contract management
• Source, engage and manage facilities vendors and service providers.
• Monitor service levels, manage contract renewals and resolve vendor performance issues.
• Partner with Finance and stakeholders on quotations, approvals, purchasing and invoice management.
• Budget and resource management
• Prepare and monitor facilities budgets and forecasts.
• Track expenditure, analyse cost drivers and identify practical efficiency opportunities.
• Maintain accurate facilities records and asset information.
• Projects and compliance
• Lead or coordinate office repairs, renovations, relocations, sustainability initiatives and workplace improvement projects.
• Ensure compliance with statutory requirements, workplace safety standards, emergency preparedness arrangements and facilities governance requirements.
• Track hazards, incidents and corrective actions to completion.
• Workplace experience and improvement
• Partner with Business Partnering teams and Value Champions to plan and deliver office engagement activities.
• Gather stakeholder feedback and service data to identify improvement opportunities.
• Drive process simplification, service improvements, automation initiatives and the adoption of approved technology solutions.
• Support the Facilities team in implementing and sustaining improved ways of working.

To Be Successful In This Role, You’ll Have

• Bachelor's degree in Facilities Management, Property Management, Building Services, Business Administration or a related discipline.
• 5-7 years' experience in facilities management, workplace operations, warehouse, storeroom or logistics-related environments.
• Proven experience managing workplace facilities, storeroom operations, inventory control, equipment and asset management.
• Strong understanding of stock control, storage management, inventory accuracy, workplace organisation and process discipline.
• Experience leading or supervising operational support teams and coordinating day-to-day work priorities.
• Proven experience managing vendors, service contracts, procurement activities and maintenance service providers.
• Experience monitoring budgets, operating expenditure and cost-control initiatives.
• Experience coordinating office maintenance, workplace projects, relocations, renovations or operational improvement initiatives.
• Knowledge of workplace safety, emergency preparedness, compliance requirements and facilities governance.
• Strong stakeholder management, communication and problem-solving skills, with the ability to balance operational priorities and service delivery expectations.
• Demonstrated ability to drive process standardisation, continuous improvement, automation opportunities and adoption of technology-enabled solutions.
• Experience planning employee engagement activities, office events or workplace experience initiatives will be advantageous.
• Proficiency in written and spoken Cantonese, English and Mandarin.

Anko Sourcing values diversity and we pride ourselves on representing the diverse and multicultural communities of which we are a part. All information provided will be treated in strict confidence and used solely for recruitment purpose.

A place you can belong

We celebrate the rich diversity of the communities in which we operate. We are committed to creating inclusive and safe environments where all our team members can contribute and succeed. We believe that all team members should feel valued, respected, and safe, and strive to ensure our recruitment process is accessible and welcoming, with applications encouraged from all candidates.