Assistant Administrative Officer

The Hong Kong Polytechnic University College of Professional and Continuing Education; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

The Hong Kong Polytechnic University College of Professional and Continuing Education is seeking an administrator to support library operations. Reporting to the College Librarian, the appointee will provide administrative and executive support, liaise with internal staff and external suppliers, and assist with procurement of library supplies and services.

Other duties include maintaining inventory, compiling statistics, participating in committees, and performing duties as assigned.

Qualifications

• A recognised degree.
• At least two years of relevant experience.
• Good command of written and spoken English and Chinese.
• Proficiency in computer applications.
• Strong interpersonal and communication skills.
• Ability to work independently with a strong sense of responsibility.
• Maturity, flexibility, self-motivation, and a strong team spirit.
• Possession of related library qualifications and working experience in academic libraries advantageous.

Responsibilities

• Provide administrative and executive support to the operations of the library.
• Liaise with internal staff, PolyU departments, and external suppliers and vendors.
• Support procurement of library supplies, equipment, furniture, and services.
• Support the sourcing and processing of maintenance contracts for equipment and services.
• Maintain inventory of the library properties.
• Compile statistics.
• Participate in committees or working groups as assigned, and
• Perform any other duties as assigned.

Skills

Interpersonal skills

Communication skills

Computer literacy

Independence & responsibility

Teamwork

Education

Recognised degree

Job description

The Hong Kong Polytechnic University College of Professional and Continuing Education View all jobs

Reporting to the College Librarian or the delegate, the appointee will be required to:

(a) provide administrative and executive support to the operations of the library;

(b) liaise with internal staff, departments of PolyU, and external suppliers and vendors;

(c) support procurement of library supplies, equipment, furniture, and services;

(d) support the sourcing and processing of maintenance contracts for equipment and services;

(e) maintain inventory of the library properties;

(f) compile statistics;

(g) participant in committees or working groups as assigned, and

(h) perform any other duties as assigned.

The appointee may be required to work on shift duties in evenings, on weekends and public holidays.

Qualifications

Applicants should have:

(a) a recognised degree;

(b) at least two years of relevant experience;

(c) a good command of written and spoken English and Chinese;

(d) proficiency in computer applications;

(e) strong interpersonal and communication skills;

(f) the ability to work independently with a strong sense of responsibility, and

(g) maturity, flexibility, self-motivation, and a strong team spirit.

Possession of related library qualifications and working experience in academic libraries will be advantageous.

Shortlisted candidates may be invited to sit for a written test.