Assistant Administration Officer

Po Leung Kuk; Hong Kong; On-site; HKD 25,000 - 38,000; Full time

Job summary

Po Leung Kuk in Hong Kong invites applications for a General Administrative position within the General Administration Section. You will supervise reception and admin functions, prepare minutes, reports, and statistics, and support IT systems and procurement.

You should be a diploma holder with at least 2 years of relevant experience; supervisory experience preferred. Proficiency in English and Chinese, strong organizational and interpersonal skills are essential.

Qualifications

• Diploma holder with at least 2 years of relevant experience.
• Supervisory experience preferred.
• Proficient in English and Chinese (written and spoken).

Responsibilities

• Supervise the reception and general administrative functions of the General Administration Section.
• Prepare minutes, reports, statistics, newsletters and other departmental documents.
• Participate in development, implementation and maintenance of information systems and IT applications for Social Services Department and its units.
• Coordinate procurement and management of office equipment, including IT resources.
• Support planning, coordination and execution of departmental projects, events, fundraising programmes and corporate activities.
• Conduct research and provide analytical support for policy formulation and review.
• Coordinate staff training, seminars and departmental activities to support organisational development.
• Provide administrative support on human resources functions, including staff development, training, reports and statistical analysis.

Skills

Bilingual English & Chinese

Organizational skills

Interpersonal skills

Education

Diploma

Job description

Founded in 1878, Po Leung Kuk, as one of the largest charity organisations in Hong Kong, has been serving Hong Kong for 148 years with its objective of “Protecting the Young and the Innocent”(保赤安良). Currently, the Kuk has 325 units strategically located in Hong Kong and provides services in education, social welfare, youth, recreation, culture and integrated health care. We have about 45,000 students in our schools and attend to more than 3,000,000 visits for services annually in the past 3 years. For more information about Po Leung Kuk, please go to www.poleungkuk.org.hk.

We are now inviting high caliber candidates to apply for the position below:

Responsibilities

• Supervise the reception and general administrative functions of the General Administration Section; and
• Prepare minutes, reports, statistics, newsletters and other departmental documents; and
• Participate in the development, implementation and maintenance of information systems and IT applications for Social Services Department and its service units; and
• Coordinate the procurement and management of office equipment, including IT-related resources; and
• Support the planning, coordination and execution of departmental projects, events, fundraising programmes and corporate activities; and
• Conduct research and provide analytical support for the formulation and review of departmental policies; and
• Coordinate staff training, seminars, talks and departmental activities to support organisational development; and
• Provide administrative support on human resources functions, including staff development, training, reports and statistical analysis.

Requirement

• Recognized diplomaholder with at least 2 years of relevant working experience, supervisory experience preferred;
• Self-motivated with good organization and interpersonal skills;
• Proficient in both written and spoken English and Chinese;

Note:

Po Leung Kuk is an equal opportunity employer and welcomes application from all qualified candidates. Information provided relating to employment will be kept confidential and used only for processing applications. Applicants who are not contacted within 6 weeks may consider their application unsuccessful and all unsuccessful applications will be destroyed upon completion of the recruitment exercise.

As an employer, Po Leung Kuk will help providing relevant documents to eligible new employees aged 40 or above to apply for re-employment allowance under the "Re-employment Allowance Pilot Scheme" recently launched by the Labour Department. For details, please refer to the information available on the relevant website:https://www2.jobs.gov.hk/0/tc/information/rea/