Administration Assistant Officer

Po Leung Kuk; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Po Leung Kuk, a long-standing charity in Hong Kong, invites applications for a role supporting volunteer projects and the Social Services Department. The position focuses on coordinating volunteers, gathering data, and assisting with events and recognition programmes. Applicants should hold a diploma and have at least two years of relevant experience.

English and Chinese fluency is required. Appointment is on renewable contract terms.

Qualifications

• Diploma holder with at least 2 years of relevant work experience, preferably in volunteer coordination.
• Strong organizational and interpersonal skills are required.
• Proficiency in written and spoken English and Chinese.

Responsibilities

• Provide administrative support to projects, including service statistics and reports.
• Coordinate volunteers for the Social Services Department and collect service data.
• Plan and support volunteer recognition ceremonies and related programmes.
• Assist in developing and testing the Volunteer Management System.
• Support planning and execution of departmental projects and events.
• Conduct research and provide analytical support for policy reviews.
• Coordinate staff training and departmental activities to support organizational development.

Skills

Volunteer coordination

Organizational skills

Interpersonal skills

Bilingual English/Chinese

Education

Diploma holder

Job description

Founded in 1878, Po Leung Kuk, as one of the largest charity organisations in Hong Kong, has been serving Hong Kong for 148 years with its objective of “Protecting the Young and the Innocent”(保赤安良). Currently, the Kuk has 325 units strategically located in Hong Kong and provides services in education, social welfare, youth, recreation, culture and integrated health care. We have about 45,000 students in our schools and attend to more than 3,000,000 visits for services annually in the past 3 years. For more information about Po Leung Kuk, please go to www.poleungkuk.org.hk. We are now inviting high caliber candidates to apply for the position below.

Key Responsibilities:

• Provide administrative support to the projects including service statistics, project evaluation and expenditure reports; and coordinate volunteer service proposed by the funder;
• Assist in coordinating individual volunteers for the Social Services Department; collect and maintain volunteer service data; prepare statistical reports and summaries to support management planning;
• Participate in planning, logistics and execution of the volunteer recognition ceremony, and support for other recognition programmes;
• Participate in the development and implementation of the Volunteer Management System including redefining functions and user acceptance testing;
• Support the planning, coordination and execution of departmental projects, events, fundraising programmes and corporate activities;
• Conduct research and provide analytical support for the formulation and review of departmental policies; and
• Coordinate staff training, seminars, talks and departmental activities to support organisational development.

Our Requirements:

• Recognized diploma holder with at least 2 years of relevant working experience, volunteer coordination experience preferred;
• Self-motivated with good organization and interpersonal skills;
• Proficient in both written and spoken English and Chinese;

Appointment will be made on renewable contract terms.Po Leung Kuk is an equal opportunity employer and welcomes applications from all qualified candidates. Information provided relating to employment will be kept confidential and used only for processing applications. Applicants who are not contacted within 6 weeks may consider their application unsuccessful. All unsuccessful applications will be securely destroyed upon completion of the recruitment process.For more information about Po Leung Kuk, please visithttp://www.poleungkuk.org.hk.

As an employer, Po Leung Kuk will help providing relevant documents to eligible new employees aged 40 or above to apply for the Re-employment Allowance under the "Re-employment Allowance Pilot Scheme" launched by the Labour Department. For more information, please visithttps://www2.jobs.gov.hk/0/tc/information/rea/.

Po Leung Kuk is a well-established charitable organization in Hong Kong and has been serving the local community for nearly 148 years. The Kuk provides multifaceted and quality social, educational, youth, recreational, cultural services and integrated health & medical services to all ages in the community through its over 300 service units, with over 10,000 staff force. It attends to more than 2,700,000 visits for services annually in the past 3 years and has about 45,000 students in its affiliated schools.

Po Leung Kuk is a well-established charitable organization in Hong Kong and has been serving the local community for nearly 148 years. The Kuk provides multifaceted and quality social, educational, youth, recreational, cultural services and integrated health & medical services to all ages in the community through its over 300 service units, with over 10,000 staff force. It attends to more than 2,700,000 visits for services annually in the past 3 years and has about 45,000 students in its affiliated schools.