Architectural Project Coordinator & Secretary

Leigh & Orange Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Leigh & Orange Limited is seeking a Project Support/Administrative assistant in Hong Kong to handle project coordination, document control, and office administration for architectural projects. Fresh graduates or candidates with up to 1 year of relevant experience are welcome; experience with China projects is a plus.

Proactive, independent, and responsible professionals with strong organizational and communication skills are preferred.

Qualifications

• Bachelor's degree in Architecture or related field.
• Fresh graduates or 1 year of relevant project support/administrative experience.
• Experience with China projects is preferred.
• Proactive, independent, and responsible with strong organizational and communication skills.
• Proficiency in English, Chinese and Putonghua.
• MS Word, Excel, PowerPoint and Chinese word processing proficiency.

Responsibilities

• Coordinate project coordination & management and document control for projects.
• Arrange collection and distribution of bids / EOI / tender documents.
• Review bids/EOI/tender documents and follow up on meeting arrangement, tender submission, inquiries, and forms for submission.
• Liaise with vendors for tendering and project coordination.
• Schedule meetings and travel for the Project Director and team; manage time and logistics.
• Maintain tender indexing, folder setup and access rights; manage document collection and distribution.
• Report workload and delay risks; assist data collection and analysis.
• Supervise business units to complete tasks on time; help establish operational policies.
• Coordinate IT setup for online meetings; arrange team travel.
• Assist in expense-related correspondence and project email filing.
• Coordinate communications, process correspondence, and manage filing and reports.
• Handle office administration, HR matters and expense reimbursement.
• Organize office events to ensure smooth operations.

Skills

Project coordination

Administrative support

Communication

English proficiency

Chinese proficiency

Putonghua

Education

Bachelor's degree in Architecture

Tools

MS Word

MS Excel

MS PowerPoint

Chinese Word Processing

Job description

Leigh & Orange Limited is seeking a Project Support/Administrative assistant in Hong Kong to handle project coordination, document control, and office administration for architectural projects. Fresh graduates or candidates with up to 1 year of relevant experience are welcome; experience with China projects is a plus.

Proactive, independent, and responsible professionals with strong organizational and communication skills are preferred.