Architectural Admin & Records Coordinator

Wong & Ouyang (HK) Ltd; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Wong & Ouyang (HK) Ltd, a Hong Kong-based architectural firm, seeks a capable secretarial professional to handle general administrative duties, file handling, and document management using intranets and web-based project management tools.

You will manage e-filing, scan drawings, upload files, retrieve records from servers, and support other ad hoc admin tasks. Proficiency in English and Chinese word processing and MS Office is required; prior architectural practice exposure is a plus.

Qualifications

• General secretarial and administrative duties are required.
• Proficiency in English and Chinese word processing.
• MS Office proficiency and prior experience in architectural practice preferred.

Responsibilities

• Providing general secretarial and administrative support
• Managing e-filing and maintaining proper document records
• Scanning drawings and uploading files to designated systems
• Retrieving records and documents from the server
• Using the intranet system and web-based project management platforms
• Performing other ad hoc administrative duties as required

Skills

Secretarial skills

Document management

Bilingual (English/Chinese)

Education

HKCEE/HKDSE or above

Tools

MS Office

Intranet systems

Web-based project management platforms

Job description

Wong & Ouyang (HK) Ltd, a Hong Kong-based architectural firm, seeks a capable secretarial professional to handle general administrative duties, file handling, and document management using intranets and web-based project management tools.

You will manage e-filing, scan drawings, upload files, retrieve records from servers, and support other ad hoc admin tasks. Proficiency in English and Chinese word processing and MS Office is required; prior architectural practice exposure is a plus.