Administrator, Capital Partners

CITIC Securities International; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

CITIC CLSA Capital Partners is seeking an Administrator to support the manager and senior team in daily operations of the alternative investment management business, covering administrative, regulatory and reporting tasks across regions.

The role includes coordinating meetings, onboarding investors, managing compliance workflows, and preparing management reports for HQ approvals. Strong bilingual communication and MS Office skills are essential.

Qualifications

• Degree holder with at least 4 years’ relevant experience in administration, operations or compliance.
• Strong analytical skills with ability to assimilate complex information.
• Excellent interpersonal, communications, presentation and negotiation skills.
• Ability to manage multiple projects and work independently in a large organization.
• Fluent in written and spoken Chinese and English; report-writing in both languages.

Responsibilities

• Management Support – assist the manager and management team in administration across regions; prepare meetings, agendas, minutes and governance documents.
• Business Support – support investor onboarding, compliance matters, and fund-related processes; maintain filing systems.
• Regulatory and Compliance – assist with regulatory workflows, licenses, and training reminders.
• Project Management – participate in daily project activities and efficiency initiatives.
• Stakeholder Management – liaise with Group Tax, Compliance, Finance, HR, and other teams on initiatives.
• Internal Management Reporting – help prepare management reports and papers for HQ approvals and board needs.

Skills

Analytical skills

Interpersonal skills

Communication skills

Negotiation skills

Stakeholder management

Project management

MS Office proficiency

Education

Bachelor's degree

Tools

MS Office (Excel, Word, PowerPoint)

Job description

Managing more than US$7 billion in assets with more than 25 years of business, CITIC CLSA Capital Partners is the overseas alternative asset management arm of CITIC Securities International comprising private equity and private credit investment strategies.

The Administrator, is responsible for supporting the manager and senior management team in the daily operating and administrative tasks of the alternative investment management business, CITIC CLSA Capital Partners. Provide administrative support on day-to-day basis, problem-solving and keep workplace running smoothly. The responsibility is also including the provision of a range of support on operations, regulatory and business initiatives, and assisting in the preparation of management reports.

Key Areas of Responsibilities

• Management Support - Work closely with manager and management team to assist and support of all administration aspects of the business across regions, including the joint ventures where appropriate. Providing administrative support in preparation for a range of key internal and external interactions, including meetings, agendas, minutes, papers and governance, invoice payment, relevant claims, procurements, business travel arrangements, client meetings arrangements, arrange office stationery and other supplies. Perform secretarial duties such as handling telephone calls/visitors; drafting of emails and correspondences; receiving, distributing and tracking incoming/outgoing correspondences.
• Business Support – Work closely with the respective strategy teams to support investors onboarding and related compliance matters, investors’ questionnaires, new fund launches, etc. Maintain high-standard of filing system, drafting and arranging OA approval, notary and apostille documents
• Regulatory and Compliance – Assisting the manager and work closely with other stakeholders as well as other group functions in certain regulatory and compliance approval work-flow. Maintaining directorship registers, monitoring of membership and licensing record for annual renewal and following up training reminder when applicable.
• Project Management - Involved in day-to-day project management and execution responsibility for special projects and projects regarding operational efficiency enhancements.
• Stakeholder Management – Work closely with internal teams like Group Tax, FATCA-CRS, Financial Crime, Finance, Compliance, Risk, Admin, HR, Audit on group-wide initiatives and projects.
• Internal Management Reporting - Assist in the preparation of management reports, documents for Head quarter approval, board resolutions, quarterly and annual reports in other languages, as well as other periodic and ad hoc group reporting where required.

Requirements

• Degree holder with at least 4 years’ relevant experience in administration, operations and/or compliance field.
• Strong analytic skills with ability to assimilate complex information.
• Excellent interpersonal, communications, presentation and negotiation skills.
• Ability to develop excellent relationships and manage / influence both internal / external stakeholders for the best outcome for the business across various seniority within a large organization.
• Ability to handle multiple projects, to work independently and a good team player.
• Fluent in written and spoken Chinese and English. Specifically, strong Chinese and English report-writing skills with ability to clearly and concisely communicate detailed information and critical concepts.
• Proficiency in MS office (incl. Excel, Word and PowerPoint) is required.