Administrative Support Specialist

JE Human Resources Pte. Ltd.; Hong Kong; On-site; HKD 140,000 - 200,000; Full time

Job summary

JE Human Resources Pte Ltd is seeking an Admin Assistant to support daily office operations in Hong Kong. The role involves handling phone calls and inquiries, managing calendars, and preparing documents for meetings and reports.

Responsibilities include filing, data entry, organizing meetings, coordinating travel, and maintaining confidentiality of sensitive information. The successful candidate will work with managers and teams to ensure smooth administrative processes and professional client

Responsibilities

• Answer and direct phone calls, emails, and general inquiries.
• Schedule appointments, meetings, and maintain calendars.
• Prepare correspondence, reports, presentations, and other documents.
• Maintain organized electronic and physical filing systems.
• Perform data entry and keep records accurate and up to date.
• Coordinate meetings, including preparing agendas and taking minutes when required.
• Order and maintain office supplies and equipment.
• Receive visitors and provide professional customer service.
• Handle incoming and outgoing mail and deliveries.
• Assist with travel arrangements and expense reports.
• Maintain confidentiality of sensitive company and employee information.
• Support managers and other team members with administrative tasks and special projects.
• Communicate with clients, vendors, and internal departments as needed.

Job description

JE Human Resources Pte Ltd is seeking an Admin Assistant to support daily office operations in Hong Kong. The role involves handling phone calls and inquiries, managing calendars, and preparing documents for meetings and reports.

Responsibilities include filing, data entry, organizing meetings, coordinating travel, and maintaining confidentiality of sensitive information. The successful candidate will work with managers and teams to ensure smooth administrative processes and professional client