Administrative & Facilities Coordinator

UL, LLC; Sha Tin; On-site; HKD 180,000 - 260,000; Full time

Job summary

UL Solutions in Hong Kong seeks an Administrative Services Assistant to support day-to-day office and laboratory operations, provide reception coverage, and coordinate facilities and procurement. You will work with internal stakeholders and vendors to ensure a professional workplace and high service standards.

The role emphasizes accuracy, proactive support, and adherence to security policies, with responsibilities spanning records management, onboarding, and routine reporting.

Qualifications

• Strong administrative, organizational, and multitasking skills.
• Professional and customer-service-oriented with excellent communication skills.
• High attention to detail, accuracy, and accountability.
• Proactive, self-motivated, and able to work independently.
• Willing to provide regular reception counter coverage as part of daily responsibilities.
• Committed to maintaining high service standards in a fast-paced office and laboratory environment.

Responsibilities

• Provide administrative and operational support for the daily activities of the office and laboratory.
• Cover the reception counter, including visitor registration, telephone enquiries, mail handling, and front desk support.
• Coordinate meeting room bookings, visitor arrangements, courier services, and office facilities support.
• Maintain administrative records, reports, logs, and business documentation with a high degree of accuracy.
• Prepare and submit weekly operational reports and participate in monthly administrative review meetings to provide updates on assigned tasks, operational activities, expenses, and workplace issues.
• Monitor office supplies and support procurement and inventory management activities.
• Coordinate with vendors and follow up on maintenance, repair, cleaning, and workplace-related issues.
• Support employee onboarding, staff activities, and general office administration.
• Assist in office and facilities inspections to ensure a safe, organized, and professional working environment.
• Work closely with internal stakeholders to deliver efficient and professional administrative services.
• Ensure compliance with company policies, the UL Code of Conduct, and all physical and digital security requirements.
• Perform other administrative duties and special projects as assigned.

Skills

Strong administrative

Organizational skills

Multitasking

Customer-service oriented

Excellent communication

Attention to detail

Proactive

Job description

UL Solutions in Hong Kong seeks an Administrative Services Assistant to support day-to-day office and laboratory operations, provide reception coverage, and coordinate facilities and procurement. You will work with internal stakeholders and vendors to ensure a professional workplace and high service standards.

The role emphasizes accuracy, proactive support, and adherence to security policies, with responsibilities spanning records management, onboarding, and routine reporting.