Executive Officer

HKU Careers; Hong Kong; On-site; HKD 350,000 - 550,000; Full time

Benefits offered by this job

Contract-end gratuity

Retirement benefits

Annual leave

Medical benefits

Job summary

HKU Careers is seeking an Executive Officer to join the HR team of the LKS Faculty of Medicine to provide administrative support in relation to human resources operations.

The appointees will support academic staff appointments and tenure/promotion processes, schedule meetings, review documents for compliance, prepare packages for approvals, advise on HR policies, maintain records, supervise clerical staff, and perform other duties as assigned.

Qualifications

• At least 4 years’ solid administrative work experience, preferably in a tertiary institution.
• Excellent command of written and spoken English and Chinese (IELTS 7.5 or equivalent).
• Strong communication and problem-solving skills.
• An appropriate level of IT skills.
• Good tact handling sensitive and confidential information.
• Ability to manage competing priorities and deadlines.

Responsibilities

• Provide high-level admin support for academic staff appointments and tenure/promotion processes.
• Schedule meetings, review submissions for compliance with university rules, and prepare recommendation packages.
• Advise departmental colleagues on HR policies and procedures and maintain records.
• Supervise clerical staff and handle other duties as assigned.

Skills

English proficiency

Chinese proficiency

Communication skills

IT skills

Discretion

Time management

Job description

Ref.: 537408
Work type: Full-time
Department: Li Ka Shing Faculty of Medicine (20000)
Categories: Executive / Technical / Support

Executive Officer in the LKS Faculty of Medicine

We are looking for an Executive Officer to join the HR team of the LKS Faculty of Medicine to provide administrative support in relation to human resources operations.

The Role

The appointees will provide high-level support to the administration of academic staff appointments and tenure/promotion exercises (including but not limited to scheduling meeting, reviewing submission of documents to ensure compliance with university rules and regulations, preparing recommendation packages to approving authorities at the University level); advise departmental counterparts on HR queries, policies and procedures; maintain internal filing and record systems; supervise assigned clerical staff; and perform other duties as assigned.

Qualifications and Qualities

• At least 4 years’ solid administrative work experience, preferably in a tertiary institution;
• An excellent command of written and spoken English (with an overall band score of at least 7.5 in IELTS or equivalent) and Chinese;
• Strong communication and problem-solving skills;
• An appropriate level of IT skills;
• A good sense of tact in handling sensitive and confidential information; and
• Ability to manage a competing set of priorities and working to deadlines are essential.

Shortlisted candidates will be invited to attend a written test and an interview. Applicants who have responded to the previous advertisement (Ref: 536672) need not re-apply.

What We Offer

The appointment will be made on fixed-term full-time contract for 2 years, to commence as soon as possible with the possibility of renewal subject to satisfactory performance. A highly competitive salary commensurate with qualifications and experience will be offered, together with contract-end gratuity and University contribution to a retirement benefits scheme at 10% of basic salary. Other benefits include annual leave and medical benefits.

Advertised: Sep 18, 2026 (HK Time)
Applications close: Oct 30, 2026 (HK Time)