Senior Executive Assistant (at the rank of Clerk I)

HKU Careers; Hong Kong; On-site; HKD 357,000 - 469,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Retirement benefits scheme

Job summary

The University of Hong Kong invites applications for a Senior Executive Assistant (at the rank of Clerk I) in the Li Ka Shing Faculty of Medicine.

The appointee will deliver day-to-day clerical support to HKU Health System, coordinate governance programs, maintain policy libraries, and support clinical faculties, with a two-year fixed-term engagement and potential renewal subject to funding and performance.

Qualifications

• 5 passes in HKCEE or Level 2 in 5 HKDSEE subjects, with at least 5 years’ relevant work experience
• Or a recognised degree or diploma
• Good command of written and spoken English and Chinese, IT proficiency including MS Office and Chinese Word processing, and excellent organizational and interpersonal skills
• Be a good team player, reliable, self-motivated, attentive to details, and able to work independently and multi-task efficiently
• Preference will be given to those with a high level of computer/IT literacy

Responsibilities

• Support HKU Health System improvement projects.
• Provide clerical support to the Clinical Governance oversight program.
• Maintain the online library of policies and SOPs.
• Coordinate the online Clinical Governance reporting system.
• Perform basic data analysis and provide summary reports.
• Schedule and coordinate meetings.
• Provide information desk services on a rotational basis, supporting patients and coordinating medical appointments with HKUMed clinical faculty members.
• Perform other duties as assigned.

Skills

MS Office

Chinese Word Processing

English & Chinese

Interpersonal skills

Data analysis basics

Education

HKCEE/HKDSEE equivalents

Recognised degree or diploma

Tools

MS Office

Job description

Senior Executive Assistant (at the rank of Clerk I)

Ref.: 537600
Work type: Full-time
Department: Li Ka Shing Faculty of Medicine (20000)
Categories: Executive / Technical / Support

Senior Executive Assistant (at the rank of Clerk I) in the LKS Faculty of Medicine (Ref.: 537600) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Applicants should possess either (a) 5 passes in HKCEE or min. Level 2 in 5 subjects in HKDSEE, with at least 5 years’ relevant work experience, preferably in tertiary institutions, OR (b) a recognised degree or diploma.

They should have a good command of written and spoken English and Chinese, IT proficiency including MS Office and Chinese Word processing, and excellent organizational and interpersonal skills.

They should be a good team player, reliable, self-motivated, attentive to details, and able to work independently and multi-task efficiently.

Preference will be given to those with a high level of computer/IT literacy.

The appointee will mainly provide day-to-day clerical support to the HKU Health System, the umbrella executive arm overseeing and supporting the LKS Faculty of Medicine's clinical enterprises. Major job duties include:

• Support HKU Health System improvement projects.
• Provide clerical support to the Clinical Governance oversight program.
• Maintain the online library of policies and Standard Operating Procedures.
• Coordinate the online Clinical Governance reporting system.
• Perform basic data analysis and provide summary reports.
• Schedule and coordinate meetings.
• Provide information desk services on a rotational basis, supporting patients and coordinating medical appointments with HKUMed clinical faculty members.
• Perform other duties as assigned.

Shortlisted candidates will be invited to attend an interview and/or written test.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Advertised: Oct 10, 2026 (HK Time)
Applications close: Nov 8, 2026 (HK Time)