Administration & Finance Manager / Director (Luxury Private Aviation)

L'VOYAGE Travel Company Limited; Hong Kong; On-site; HKD 1,200,000 - 1,800,000; Full time

Job summary

L'VOYAGE Travel Company Limited seeks an experienced Administration & Finance Manager / Director to oversee regional financial reporting, internal controls, and cross-border administrative operations for Hong Kong and Mainland China.

You will lead finance close, manage liquidity, and drive cost controls while directing complex office administration, HR oversight, and strategic project management for office upgrades and relocations.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related disciplines.
• 10+ years of progressive management experience with supervisory capabilities.
• Director-level candidates with 15+ years of strategic leadership experience are strongly preferred.
• Fluency in English and Cantonese; Mandarin is a strong advantage.

Responsibilities

• Oversee daily HK & China financial operations, cash flow monitoring, bank reconciliations, and liquidity planning.
• Drive monthly, quarterly, and annual close processes, preparing management reports, financial statements, and rolling forecasts.
• Lead annual audit and tax compliance across HK and Mainland China jurisdictions; ensure statutory reporting familiarity.
• Direct end-to-end office administration, corporate facility management, HR oversight, and cross-border admin workflows between HK HQ and Shenzhen.
• Establish, refine, and enforce SOPs for joint finance and administration workflows across Hong Kong and Mainland China.

Skills

Financial reporting

Leadership

Cross-border coordination

Budgeting

Internal controls

Education

Bachelor's degree in Accounting, Finance, Business Administration or related disciplines

Job description

Administration & Finance Manager / Director (Luxury Private Aviation)

We are seeking an experienced Finance & Administration Manager / Director to manage regional financial reporting, internal controls, office facilities, and HK–China cross-border administrative operations. The successful candidate will possess robust expertise in corporate finance, corporate administration, or a combination of both. Supporting our premium luxury lifestyle and private travel portfolio, this role is critical to sustaining seamless operational delivery for ultra-high-net-worth clients across Hong Kong and Mainland China.

Finance responsibilities

Oversee daily HK & China financial operations, cash flow monitoring, bank reconciliations, and liquidity planning to optimize working capital.

Drive the monthly, quarterly, and annual close processes, preparing comprehensive management reports, financial statements, and rolling forecasts.

Perform detailed cost analyses and implement expense control measures while identifying and mitigating operational and financial risks.

Lead annual audit and tax compliance across HK and Mainland China jurisdictions; maintain finance oversight with an understanding of local entity compliance, statutory reporting, and practical logistics/trade considerations.

Enforce strict internal control mechanisms, oversee general ledger maintenance, and ensure all financial recordkeeping meets regional accounting standards (HKFRS / China GAAP).

Office administration

Direct end-to-end office administration, corporate facility management, operational workflow optimization, and baseline IT infrastructure and HR oversight across Hong Kong HQ operations.

Lead the full spectrum of HR administrative operations, including recruitment coordination, payroll administration, employee lifecycle management (onboarding/offboarding), and leave/attendance tracking.

Drive strategic project management for office upgrades, renovations, and site relocations—overseeing vendor tendering, capital expenditure (CapEx) budgeting, space planning, and project execution.

Oversee vendor contract negotiations, corporate procurement, and administrative expenditure; direct cross-border administrative and logistics coordination for the Shenzhen entity, ensuring seamless vendor liaison, document flows, and operational alignment between HK HQ and Mainland China.

Manage corporate secretarial alignment, company-wide event execution, executive travel management, and general corporate governance frameworks.

Establish, refine, and enforce internal Standard Operating Procedures (SOPs) for joint finance and administration workflows, establishing clear cross-border protocols between Hong Kong HQ and the Shenzhen office.Lead full spectrum of HR administration including recruitment coordination, staff payroll, employment records, on- and off-boarding, and leave management

About you

Bachelor's degree in Accounting, Finance, Business Administration or related disciplines

10+ years of progressive management experience with proven supervisory capabilities; Director-level candidates with 15+ years of strategic leadership experience are strongly preferred.

Demonstrated leadership exposure across either corporate administration or corporate finance, with dual expertise in both domains highly desirable.

Proven track record of managing complex office relocations, facility upgrades, or commercial renovation projects from concept to completion.

Practical working knowledge of China entity operational logistics; familiarity with cross-border HK–Shenzhen finance-admin workflows, document control, and local regulatory/compliance considerations.

Strong working knowledge of Hong Kong statutory compliance, audit workflows, and corporate administrative standards.

Advanced proficiency in financial reporting, budget management, and advanced Excel modeling.

High degree of autonomy, acute attention to detail, and proven ability to lead small teams while managing multi-faceted operational priorities and CapEx projects.

Fluency in English and Cantonese is required; Mandarin is a strong advantage