Admin Assistant (Office and Team Support)

NSTARCHAIN LIMITED; Sha Tin; On-site; HKD 167,000 - 290,000; Full time

Benefits offered by this job

5-day work week

Bank holidays

Close to MTR station

Job summary

The successful candidate will handle travel, events, onboarding, and tech tools like Outlook and MS Office, contributing to efficient administrative workflows in a dynamic environment.

Qualifications

• 1+ years of administrative, office support, or team assistant experience.
• Fresh Graduates are welcome.
• Fluency in English, Cantonese, and Mandarin (spoken and written).

Responsibilities

• Manage day-to-day office operations to ensure an efficient, welcoming environment.
• Coordinate office supplies, equipment, maintenance, and vendor relationships.
• Liaise with building management, service providers, couriers and external vendors.
• Maintain office facilities, meeting rooms, and common areas to a professional standard.
• Support travel arrangements, restaurant bookings, event logistics and other admin needs.
• Handle incoming correspondence, deliveries, and general office enquiries.
• Provide admin support to consultants and leadership; coordinate schedules and calendars.
• Prepare presentations, reports, and other business documents.
• Organize internal and client meetings, team events; assist with filing and document management.
• Support onboarding and administrative processes for new hires.

Skills

English

Cantonese

Mandarin

Organization

Tools

Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Job description

Admin Assistant (Office and Team Support)

Manage the day-to-day operations of the office to ensure an efficient and welcoming environment.

Coordinate office supplies, equipment, maintenance, and vendor relationships.

Liaise with building management, service providers, couriers, and external vendors.

Maintain office facilities, meeting rooms, and common areas to a professional standard.

Support travel arrangements, restaurant bookings, event logistics, and other administrative requirements.

Handle incoming correspondence, deliveries, and general office enquiries.

Team Administration

Provide administrative support to consultants and leadership team members.

Coordinate schedules, meetings, appointments, and calendars.

Prepare presentations, reports, correspondence, and other business documents.

Organize internal meetings, client meetings, and team events.

Assist with filing, document management, database maintenance, and record keeping.

Support onboarding and administrative processes for new hires.

Technology & Productivity Support

Serve as the team's go-to person for Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint.

Assist colleagues with the use of collaboration and productivity tools.

Leverage AI-powered tools and common business applications to improve efficiency and administrative workflows.

Maintain digital filing systems and support process improvements through technology adoption.

External & Ad Hoc Support

Run occasional errands and attend to external administrative matters as required.

Support client-facing events, networking activities, and office functions.

Assist with special projects and business initiatives as needed.

Demonstrate flexibility to take on responsibilities that contribute to the overall success of the business.

Requirements

1+ years of administrative, office management, team assistant, or executive support experience. Fresh Graduates are also Welcome. Fluency in English, Cantonese, and Mandarin (spoken and written).

Exceptional organizational and multitasking skills.

Strong attention to detail and follow-through.

Professional communication and interpersonal skills.

Advance proficiency of Outlook, Office, Teams and familiarity with AI platforms such as ChatGPT, Microsoft Copilot, Gemini, Claude, and other productivity-enhancing tools.

Why Join Us?

We offer a 5-day work week, bank holidays, and a pleasant working environment. Our office is conveniently located next to an MTR station.

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