Workspace Services Receptionist

Reed; Greater London; On-site; GBP 2,164,000 - 2,845,000; Full time

Job summary

Reed is seeking a professional Workspace Services Receptionist to support front-of-house and admin tasks in a busy London workplace. You will greet staff and visitors, manage sign-in, meeting room bookings, and assist with general admin duties to keep day-to-day operations running smoothly.

The role requires strong IT and MS Office skills, excellent communication, and the ability to work independently or as part of a team in a fast-paced environment; full-time temporary contract.

Qualifications

• Experience in reception, facilities or office administration.
• Proficient in Microsoft Office and general IT.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive and approachable manner.
• Experience building positive relationships with colleagues, suppliers and customers.

Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health and safety procedures and company policies.

Skills

Reception experience

MS Office

Communication

Organised

Team player

Attention to detail

Tools

CAFM systems

Job description

Workspace Services Receptionist

• Pay: £15.71 PAYE OR £20.65 Umbrella per hour
• Contract: Full-time Temporary (37.5 hours per week)
• Location: Hatton Garden & Southgate - ideally close to North London

About the Role

We're looking for a professional and organised Workspace Services Receptionist to support the Workspace Services team. This role combines front-of-house reception duties with administrative support, helping to ensure the smooth day-to-day running of the workplace.

Key Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation, and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

What We're Looking For

• Previous experience in reception, facilities, or office administration.
• Strong Microsoft Office and general IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive, and approachable manner.
• Experience building positive relationships with colleagues, suppliers, and customers.