Workspace Concierge & Admin Coordinator

Reed Specialist Recruitment; City Of London; On-site; GBP 21,000 - 29,000; Full time

Job summary

Reed Specialist Recruitment is seeking a Workspace Services Receptionist in London. This role covers front-of-house reception and administrative support to ensure smooth day-to-day operations at Hatton Garden and Southgate (North London area).

The position is a full-time temporary contract (37.5 hours per week) with pay options of 15.71 per hour PAYE or 20.65 per hour Umbrella. Ideally located near North London, the role requires proactive, professional, and organized individuals with strong MS

Qualifications

• Experience in reception, facilities, or office administration.
• Strong Microsoft Office and IT skills.
• Excellent communication and customer service abilities.

Responsibilities

• Provide welcoming and professional reception for staff, visitors, clients and suppliers.
• Manage visitor sign-in and meeting room bookings.
• Carry out general administrative duties: filing, document prep, record management.
• Raise and track maintenance requests via CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

Skills

Reception experience

Microsoft Office

IT skills

Communication

Customer service

Organisation

Teamwork

Relationship building

Tools

CAFM systems

Helpdesk system

Job description

Reed Specialist Recruitment is seeking a Workspace Services Receptionist in London. This role covers front-of-house reception and administrative support to ensure smooth day-to-day operations at Hatton Garden and Southgate (North London area).

The position is a full-time temporary contract (37.5 hours per week) with pay options of 15.71 per hour PAYE or 20.65 per hour Umbrella. Ideally located near North London, the role requires proactive, professional, and organized individuals with strong MS