Front Desk & Workspace Services Coordinator

Confidential; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

Confidential is seeking a professional Workspace Services Receptionist to join the team in Hatton Garden & Southgate, London. This full-time temporary role combines front-of-house reception duties with essential administrative support to ensure smooth daily operations.

You will manage visitors, bookings, and basic office duties, while also handling requests via CAFM and the helpdesk system. Strong communication and organisational skills are essential.

Qualifications

• Experience in reception, facilities, or office administration.
• Strong Microsoft Office and general IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive and approachable manner.

Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health and safety procedures and company policies.

Skills

Reception experience

Facilities experience

Office administration

Tools

Microsoft Office

Job description

Confidential is seeking a professional Workspace Services Receptionist to join the team in Hatton Garden & Southgate, London. This full-time temporary role combines front-of-house reception duties with essential administrative support to ensure smooth daily operations.

You will manage visitors, bookings, and basic office duties, while also handling requests via CAFM and the helpdesk system. Strong communication and organisational skills are essential.