Workspace Services Receptionist

Reed Specialist Recruitment; City Of London; On-site; GBP 21,000 - 29,000; Full time

Job summary

Reed Specialist Recruitment is seeking a Workspace Services Receptionist in London. This role covers front-of-house reception and administrative support to ensure smooth day-to-day operations at Hatton Garden and Southgate (North London area).

The position is a full-time temporary contract (37.5 hours per week) with pay options of 15.71 per hour PAYE or 20.65 per hour Umbrella. Ideally located near North London, the role requires proactive, professional, and organized individuals with strong MS

Qualifications

• Experience in reception, facilities, or office administration.
• Strong Microsoft Office and IT skills.
• Excellent communication and customer service abilities.

Responsibilities

• Provide welcoming and professional reception for staff, visitors, clients and suppliers.
• Manage visitor sign-in and meeting room bookings.
• Carry out general administrative duties: filing, document prep, record management.
• Raise and track maintenance requests via CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

Skills

Reception experience

Microsoft Office

IT skills

Communication

Customer service

Organisation

Teamwork

Relationship building

Tools

CAFM systems

Helpdesk system

Job description

Workspace Services Receptionist

• Pay: 15.71 PAYE OR 20.65 Umbrella per hour
• Contract: Full-time Temporary (37.5 hours per week)
• Location: Hatton Garden & Southgate - ideally close to North London

About the Role

We're looking for a professional and organised Workspace Services Receptionist to support the Workspace Services team. This role combines front-of-house reception duties with administrative support, helping to ensure the smooth day-to-day running of the workplace.

Key Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation, and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

What We're Looking For

• Previous experience in reception, facilities, or office administration.
• Strong Microsoft Office and general IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive, and approachable manner.
• Experience building positive relationships with colleagues, suppliers, and customers.