Workspace Services Receptionist

Confidential; Greater London; On-site; GBP 22,000 - 28,000; Full time

Job summary

Confidential is seeking a professional Workspace Services Receptionist to join the team in Hatton Garden & Southgate, London. This full-time temporary role combines front-of-house reception duties with essential administrative support to ensure smooth daily operations.

You will manage visitors, bookings, and basic office duties, while also handling requests via CAFM and the helpdesk system. Strong communication and organisational skills are essential.

Qualifications

• Experience in reception, facilities, or office administration.
• Strong Microsoft Office and general IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive and approachable manner.

Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health and safety procedures and company policies.

Skills

Reception experience

Facilities experience

Office administration

Tools

Microsoft Office

Job description

Workspace Services Receptionist

Pay: £15.71 PAYE OR £20.65 Umbrella per hour

Contract: Full-time Temporary (37.5 hours per week)

Location: Hatton Garden & Southgate - ideally close to North London

About the Role

We're looking for a professional and organised Workspace Services Receptionist to support the Workspace Services team. This role combines front-of-house reception duties with administrative support, helping to ensure the smooth day-to-day running of the workplace.

Key Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation, and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

What We're Looking For

• Previous experience in reception, facilities, or office administration.
• Strong Microsoft Office and general IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive, and approachable manner.
• Experience building positive relationships with colleagues, suppliers, and customers.