Reception Administration

Tate Recruitment; City Of London; On-site; GBP 32,000 - 35,000; Full time

Benefits offered by this job

Pension scheme

30 days annual leave

Cycle to Work scheme

Employee Assistance Programme

Wellbeing initiatives

Job summary

Receptionist & Administrator position in Whitechapel, London, is a permanent, full-time role offering 40 hours per week and a competitive salary. You will be the face of the organisation, delivering a warm welcome and supporting day-to-day operations at a busy East London centre.

The role requires strong organisational and communication skills, a proactive customer-focused approach, and experience with Microsoft Office.

Qualifications

• Excellent communication and interpersonal skills.
• Strong administrative and organisational abilities.
• Confident IT user with experience of Microsoft Office.
• Ability to manage multiple priorities effectively.
• A proactive, professional and customer‑focused approach.
• High attention to detail and problem‑solving skills.
• Experience in reception, office administration, facilities coordination or a similar role.

Responsibilities

• Deliver a warm and professional welcome to visitors, tenants and contractors.
• Managing incoming calls, emails, post and deliveries.
• Coordinating meeting room bookings and ensuring rooms are prepared for use.
• Supporting events and tenant activities.
• Raising purchase orders and processing administrative tasks.
• Tracking invoices and maintaining accurate records.
• Monitoring facilities issues and liaising with relevant teams.
• Managing office and building supplies.
• Supporting Health & Safety administration and security access processes.
• Providing general administrative support to senior stakeholders.

Skills

Communication

Admin & Org

MS Office

Multitasking

Customer-focused

Attention to detail

Reception experience

Tools

Microsoft Office

Job description

? Receptionist & Administrator | Full-Time | Whitechapel, London

Salary: £32,000 - £35,000 per annum

Location: Whitechapel, London

Hours: Full-Time, 40 hours per week (8:30am - 5:30pm)

Contract: Permanent

Are you a highly organised, customer-focused professional who thrives in a busy and varied environment?

We are recruiting on behalf of our client for a Receptionist & Administrator to join a vibrant, multi-tenanted innovation and business centre in the heart of East London. This is an exciting opportunity to become the face of the organisation, providing exceptional front‑of‑house service while supporting the smooth day‑to‑day running of the centre.

What You'll Be Doing

• Delivering a warm and professional welcome to visitors, tenants and contractors
• Managing incoming calls, emails, post and deliveries
• Coordinating meeting room bookings and ensuring rooms are prepared for use
• Supporting events and tenant activities
• Raising purchase orders and processing administrative tasks
• Tracking invoices and maintaining accurate records
• Monitoring facilities issues and liaising with relevant teams
• Managing office and building supplies
• Supporting Health & Safety administration and security access processes
• Providing general administrative support to senior stakeholders

What We're Looking For

• Excellent communication and interpersonal skills
• Strong administrative and organisational abilities
• Confident IT user with experience of Microsoft Office
• Ability to manage multiple priorities effectively
• A proactive, professional and customer‑focused approach
• High attention to detail and problem‑solving skills
• Experience in reception, office administration, facilities coordination or a similar role

What's in It for You?

• Competitive salary of £32,000 - £35,000
• 30 days annual leave plus bank holidays
• Pension scheme
• Flexible working practices
• Employee Assistance Programme
• Cycle to Work scheme
• Reward and Recognition programmes
• Staff networks and wellbeing initiatives
• Access to sports and fitness facilities
• Season Ticket Loan Scheme

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