Workspace Coordinator

OCS; Leeds; Híbrido; GBP 22 000 - 30 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Digital Learning

Wagestream flexible pay

Professional Growth

Discounts via Hapi app

Resumo da oferta

OCS UK & Ireland is seeking a proactive Workspace Support to help deliver a professional, welcoming workplace for colleagues, contractors and visitors at our Leeds site. You will support day-to-day operations, maintain facilities standards, and coordinate maintenance with helpdesk and engineering teams.

You’ll also manage visitor access, audits and reporting, ensuring safety and efficient service delivery across the site.

Qualificações

• Experience in facilities management, workplace services or front-of-house.
• Strong customer service and communication skills.
• Excellent organisation and time-management abilities.
• Ability to thrive in a fast-paced environment.
• Good understanding of workplace health and safety.
• Proficiency with Microsoft Word, Excel and PowerPoint.
• Professional, proactive and approachable manner.

Responsabilidades

• Meet and greet visitors and contractors with a professional approach.
• Ambassador for OCS and the customer.
• Inductions for contractors and sharing health, safety information.
• Coordinate and escort contractors as needed.
• Coordinate planned and reactive maintenance with Helpdesk/engineering.
• Issue visitor passes and manage access arrangements.
• Support Facilities Management updates on site issues.
• Work with FM teams to ensure consistent service delivery.
• Respond to facilities queries in person, by phone and email.
• Log and monitor Helpdesk requests to completion, escalate when needed.
• Conduct site audits for health and safety, fire routes, first aid and cleanliness.
• Identify and report health and safety concerns promptly.
• Maintain signage, noticeboards and communal areas to a high standard.
• Manage incoming post, supplies and consumables.

Conhecimentos

Facilities management

Customer service

Organisation & time management

Communication

MS Word, Excel & PowerPoint

Health & safety awareness

Ferramentas

MS Office

Descrição da oferta de emprego

About The Role:

Role Overview

As Workspace Support, you’ll help deliver a professional, welcoming and well-managed workplace for colleagues, contractors and visitors at the site of a leading broadcasting and media company.

You’ll support the day-to-day operation of the building, ensuring workplace standards are maintained and facilities issues are managed efficiently.

Key Responsibilities

• Meet and greet visitors and contractors, providing a professional customer experience.
• Act as an ambassador for OCS and the customer.
• Carry out contractor inductions and provide relevant health, safety and site information.
• Coordinate and escort contractors where required.
• Work with the Helpdesk and engineering teams to coordinate planned and reactive maintenance.
• Issue visitor passes and support access arrangements where required.
• Act as a key contact for the Facilities Management team, providing updates on site issues.
• Work with other FM teams to ensure consistent service delivery.
• Respond to facilities queries in person, by telephone and email.
• Log and monitor Helpdesk requests through to completion, escalating issues where necessary.
• Conduct site audits covering health and safety, fire routes, first aid, cleanliness and workplace standards.
• Identify and report health and safety concerns promptly.
• Maintain signage, noticeboards and communal areas to a high standard.
• Manage incoming post, supplies and consumables.
• Support contractor, key and access management where required.
• Assist with facilities reporting and other reasonable site duties.

Qualifications, Skills & Experience

Essential

• Experience within facilities management, workplace services, front-of-house or a similar customer-focused environment.
• Strong customer service and communication skills.
• Good organisation and time-management skills.
• Ability to work effectively in a fast-paced environment.
• Good understanding of workplace health and safety.
• Good IT skills, including Microsoft Word, Excel and PowerPoint.
• Professional, proactive and approachable manner.

Desirable

• Experience within a broadcasting, media or corporate environment.
• Experience coordinating contractors or maintenance activities.
• SIA licence.
• IOSH, NEBOSH or another relevant Health & Safety qualification.

Working Hours

Monday – Friday 08:00-17:00

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025 — we value and motivate our people.

Digital Learning: The OCS Academy offers digital courses and resources to help you build skills and grow your career.

Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

Professional Growth: 600+ live learners across UK&I — Empowering colleagues with further development and qualifications!

Flexible Pay: Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

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