Front Desk & Facilities Admin Coordinator

Reed Specialist Recruitment; Greater London; On-site; GBP 22,000 - 29,000; Full time

Job summary

Reed Specialist Recruitment is seeking a professional Workspace Services Receptionist to support the Workspace Services team in Hatton Garden and Southgate, north London. The role combines front‑of‑house reception duties with administrative support, including visitor sign‑in, meeting room bookings, filing, CAFM maintenance requests, and processing invoices.

You should be well organized with strong MS Office skills, excellent communication, and the ability to work independently or in a team, with

Qualifications

• Previous experience in reception, facilities, or office administration.
• Strong Microsoft Office and IT skills.
• Excellent communication and customer service skills.
• Well organised with strong attention to detail.
• Able to work independently and as part of a team.
• Professional, proactive, and approachable manner.
• Experience building positive relationships with colleagues, suppliers, and customers.

Responsibilities

• Provide a welcoming and professional reception service for staff, visitors, clients, and suppliers.
• Manage visitor sign-in processes and meeting room bookings.
• Carry out general administrative duties, including filing, document preparation, and record management.
• Raise and track maintenance requests through CAFM systems.
• Process purchase orders and invoices through the helpdesk system.
• Maintain supplier records and operational documentation.
• Monitor and replenish workplace stock and supplies.
• Organise meetings, take minutes, and follow up on actions.
• Support colleagues and provide team cover when required.
• Follow health & safety procedures and company policies.

Skills

Reception experience

MS Office

Tools

Microsoft Office

Job description

Reed Specialist Recruitment is seeking a professional Workspace Services Receptionist to support the Workspace Services team in Hatton Garden and Southgate, north London. The role combines front‑of‑house reception duties with administrative support, including visitor sign‑in, meeting room bookings, filing, CAFM maintenance requests, and processing invoices.

You should be well organized with strong MS Office skills, excellent communication, and the ability to work independently or in a team, with