Workshop Administrator

Uxbridge Employment Agency; Greater London; On-site; GBP 27,000 - 28,000; Full time

Job summary

Uxbridge Employment Agency is seeking a proactive Workshop Administrator to join a busy workshop team in the Hayes area. The role provides day-to-day administrative support and works closely with the Workshop Manager to keep workflows and records up to date.

Key tasks include reviewing quotations, maintaining databases and Excel spreadsheets, processing orders, and identifying process improvements within a small, collaborative team.

Qualifications

• Previous administration experience within a busy working environment.
• Strong organisational skills and the ability to manage several tasks at once.
• Good working knowledge of Excel.
• Confidence working with databases and maintaining accurate records.
• Excellent attention to detail.
• A proactive approach and the confidence to suggest improvements.
• A helpful, team-focused attitude.
• Previous experience supporting a workshop, engineering, manufacturing or similar operational environment would be useful, but this has not been confirmed as an essential requirement.

Responsibilities

• Supporting the Workshop Manager with general administration
• Reviewing previous quotations and tender information to help locate historic pricing
• Keeping internal records and databases accurate and up to date
• Setting up and maintaining Excel spreadsheets
• Following up outstanding quotations when required
• Organising information and paperwork to support ongoing work
• Providing additional administrative support to another department
• Processing orders and completing general office administration
• Looking for practical ways to improve existing administrative processes

Skills

Organisational skills

Multitasking

Attention to detail

Proactive improvements

Team player

Excel knowledge

Database handling

Tools

Excel

Databases

Job description

Workshop Administrator

Type: Permanent
Salary: £27,000 £28,000 per annum
Location: Hayes area
Hours: Monday to Thursday, 7.30am 4.00pm; Friday finish at 3.00pm

Our client is looking for an organised and proactive Administrator to provide day-to-day support within a busy workshop environment.

Working closely with the Workshop Manager, this is a varied role where you ll help keep the administrative side of the department running smoothly. You won t be responsible for producing quotations yourself, but you ll provide the background support needed to help the team prepare, track and follow up work efficiently.

It s a great opportunity for someone who enjoys being involved, likes improving the way things are done and wants to become a valued part of a small, friendly team.

The role will include:

• Supporting the Workshop Manager with general administration


• Reviewing previous quotations and tender information to help locate historic pricing


• Keeping internal records and databases accurate and up to date


• Setting up and maintaining Excel spreadsheets


• Following up outstanding quotations when required


• Organising information and paperwork to support ongoing work


• Providing additional administrative support to another department


• Processing orders and completing general office administration


• Looking for practical ways to improve existing administrative processes

The ideal Workshop Administrator will have:

• Previous administration experience within a busy working environment


• Strong organisational skills and the ability to manage several tasks at once


• Good working knowledge of Excel


• Confidence working with databases and maintaining accurate records


• Excellent attention to detail


• A proactive approach and the confidence to suggest improvements


• A helpful, team-focused attitude

Previous experience supporting a workshop, engineering, manufacturing or similar operational environment would be useful, but this has not been confirmed as an essential requirement.

This permanent Workshop Administrator / Estimating Support role would suit someone who enjoys being the person who keeps everything organised behind the scenes and who wants to work closely with a supportive manager and a friendly local team.