Workshop Administrator

Briggs Equipment; Bathgate; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Competitive salary

Pension up to 6%

Profit share bonus

Health scheme

Staff discounts

Job summary

Access Plus – part of the Briggs Equipment Group in Bathgate is recruiting a Workshop Administrator to coordinate fleet maintenance, schedule servicing and keep precise records. You will monitor servicing, inspections, MOTs, LOLER checks and planned maintenance to keep assets operational.

You will also liaise with suppliers and engineers, manage parts stock and support purchasing, ensuring compliance with DVSA, LOLER and PUWER requirements.

Qualifications

• Experience in a workshop administration or busy office environment.
• Excellent attention to detail and organisational skills.
• Confident communicating with suppliers, engineers and external service providers.
• Proficient with Microsoft Office systems.
• Experience with parts ordering, stock control or maintenance scheduling is advantageous but not essential.

Responsibilities

• Coordinate routine fleet servicing, inspections, MOTs, LOLER checks and planned maintenance to keep vehicles and equipment operational.
• Log, track and progress maintenance jobs through to completion using fleet management systems.
• Liaise with external workshops, OEMs, suppliers and service providers to arrange timely repairs and reduce downtime.
• Source, order and manage parts, components and consumables for HGVs and powered access equipment.
• Support stock control activities, monitor usage trends and assist with purchasing activities where required.
• Keep maintenance, service and compliance records accurate, organised and audit-ready in line with DVSA, LOLER and PUWER requirements.

Skills

Workshop administration

Organisational skills

Communication with suppliers

IT skills

Tools

MS Office

Job description

Position: Workshop Administrator

Contract: Permanent

Location: Bathgate

Company: Access Plus – part of the Briggs Equipment Group

Hours: Monday – Friday

About Us

Access Plus is a leading provider of powered access equipment, supplying everything from cherry pickers to scissor lifts to customers. We’re known for delivering the right kit exactly when it’s needed, backed by a team that takes pride in exceptional service. As part of The Briggs Equipment Group, a major asset management and maintenance provider across the UK and Ireland.

We’re recruiting a Workshop Administrator to join our Bathgate team. The Workshop Administrator is responsible for supporting the efficient coordination of fleet maintenance activities, ensuring servicing, inspections and repairs are scheduled effectively while maintaining accurate records and liaising with suppliers and service providers.

The role:

• Coordinate routine fleet servicing, inspections, MOTs, LOLER checks and planned maintenance to keep vehicles and equipment operational.
• Log, track and progress maintenance jobs through to completion using fleet management systems.
• Liaise with external workshops, OEMs, suppliers and service providers to arrange timely repairs and reduce vehicle downtime.
• Source, order and manage parts, components and consumables for HGVs and powered access equipment.
• Support stock control activities, monitor usage trends and assist with purchasing activities where required.
• Keep maintenance, service and compliance records accurate, organised and audit-ready in line with DVSA, LOLER and PUWER requirements.

What you will bring:

• Previous experience in a workshop administration or busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident communicating with suppliers, engineers and external service providers.
• Good IT skills and experience using Microsoft Office systems.
• Ability to manage multiple priorities and work accurately in a fast-paced environment.
• Experience of parts ordering, stock control or maintenance scheduling would be advantageous, but not essential.

What you can expect from us:

• Competitive salary
• Contributory pension scheme with employer contributions up to 6%
• Profit share bonus based on business performance
• Paycare and eyecare health scheme
• High street discounts

If you require any reasonable adjustments to assist you in the interview process, then please contact a member of the Recruitment team and inform them prior to attending so we can ensure these are met.