Workplace Experience Host

CBRE Local UK; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

CBRE Local UK is seeking a Workplace Experience Host in Paddington to deliver exceptional first impressions and seamless administrative support. You will greet employees and visitors, manage reception, schedule meetings, and coordinate conferencing equipment while ensuring smooth day-to-day operations.

The role requires strong communication, hospitality experience, and the ability to coordinate multiple services, from catering to onboarding and facility requests.

Qualifications

• 1–2 years front desk, concierge, hospitality or customer service experience preferred.
• Advanced communication skills with the ability to present to internal teams and large groups.
• Experience in facilities management and dealing with suppliers/contractors is beneficial.
• Ability to solve problems and handle multiple options in complex situations.

Responsibilities

• Greet employees and visitors, manage reception duties and guest registration.
• Schedule and prepare meeting rooms; arrange equipment and video/web conferencing.
• Provide diary management, room bookings, and hospitality arrangements.
• Coordinate catering for meetings and events and maintain reception areas.
• Support mail services, desk bookings, and other workplace services.
• Assist with onboarding for new employees and equipment ordering.

Skills

Front desk experience

Customer service

Communication skills

Facilities management

Problem solving

Job description

Company Profile

CBRE is the global leader in real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries.

Job Title

Workplace Experience Host

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Workplace Experience Host to join the team located in Paddington.

Role Summary

This position is responsible for performing various administrative tasks, including answering telephones and giving information to employees and guests; often the first point of engagement with employees and visitors. Responsible for making a good first impression for the organisation, which can affect the organisation's success.

• Greets employees and announces clients, applicants, and visitors. Conducts guest registration through badging software. Arranges escorts as needed. Issues visitor passes and validates parking.
• Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference and meeting rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.
• Provides personal services to employees and guests such as arrangement of local transportation, office wayfinding, lobby appearance management, visitor volume tracking and reporting, visitor refreshments, storytelling and building tours, meal orders, guest and administrative support (preparation of meeting materials), and other services as needed.
• Coordinates catering for meetings and events.
• Maintains a neat appearance of the reception area, conference rooms, caf , and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
• Assists the Workplace Experience Team and CBRE community with general administrative support including all mail services, event management, desk booking, bike locker management, and related workplace services. Requests building and/or equipment services as needed.
• Assists with the CBRE community onboarding process, including new employee orientation, training, equipment and software ordering, workflow assistance, welcoming procedures, and first-day orientation management.
• Provides administrative support including meeting coordination, office and workplace experience equipment care, and supply management.
• Responds to community requests and complaints regarding Workplace Experience services.
• Ensures safety standards are met by those delivering workplace experience services, whether CBRE employees or third-party service providers.
• Manages facilities and office requests, follows up on all requests upon completion, and escalates recurring issues.
• Manages reception stock and ensures systems are in place to maintain optimum levels.
• Supports the Workplace Manager with subcontractor management, obtaining quotes, and raising reactive works with the onsite engineer to ensure a fully operational service

Site Specific - Reception

• Promptly and efficiently deals with telephone calls in a welcoming and positive manner.
• Takes and passes on accurate messages as required using multiple technologies including email and Skype.
• Courteously greets and interacts with visitors to the premises in line with host standards.
• Deals with any other reception duties as required.
• Manages room and hospitality bookings.
• Hospitality
• Sets up meeting rooms.
• Organises catering.
• Provides diary management and planning support.
• Customer Service
• Deals with enquiries in a prompt and efficient manner.
• Anticipates needs and offers assistance wherever possible.
• Immediately raises any health and safety concerns with the manager or team leader.
• Communication Skills
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisors.
• Ability to effectively present information to an internal department and/or large groups of employees.

Experience Required

• A minimum of 1-2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.
• Advanced communication skills with the ability to effectively present information to an internal department and/or large groups of employees.
• Experience in facilities management and/or dealing with suppliers and contractors is beneficial.
• Ability to solve problems and deal with a variety of options in complex situations.